What qualifies for a waiver?

Syracuse University values and seeks a diverse faculty as part of our commitment to both pursuing academic excellence and being welcoming to all. Since Syracuse University also receives federal support, particularly in the form of research grants and student funding, we are required to provide equal employment opportunity and to identify and address under-representation of protected classes, including women, underrepresented minorities, and individuals with disabilities in academic jobs. Open searches are a key way to fill most new or vacant academic positions, meet federal and state requirements, and maintain our commitment to meeting the needs of our students.

In rare circumstances, and only on a case-by-case basis, the requirement for open search may be waived. Below, we lay out those circumstances, which are the only criteria for which a search waiver will be approved.

There are only four instances where a faculty hire qualifies for a waiver. They are:

  1. Your department conducted a search for a position with a certain expected start date. However, your department was not able to fill this position due to different challenges.
  2. Your department did not anticipate the need for a search. A faculty member will take an unexpected leave of absence during the (fall/spring) semester, and this position will be a temporary replacement.
  3. Your department did not anticipate the need for a search. This position would support a dual career hire in a certain department/college.
  4. Your department has the unexpected and one-time opportunity to hire a renowned expert in a certain subject.

What is the approval process for a waiver?

  1. A Search Waiver Memo is created by the Dean or designee. Always use the form linked here to ensure you are using the most recently approved version. Do not simply edit older waivers. If the request does not meet any of the four conditions listed, then it is not a waiver.  Please go through the normal process of requesting a position.
  2. The completed memo, a copy of the candidate’s CV, reference letters and other relevant material, if available, should accompany an email to the Associate Provost of Faculty Affairs and the Faculty Affairs Specialist for review. If the Associate Provost has any questions, they will reach out and seek clarification.
  3. The Associate Provost will approve or deny your request. If denied, they will give you a reason and state what must be done to go through the normal posting process.

What Happens After You Get Approval?

  1. If your request is approved, the department is cleared to submit a PER and complete the PER approval process. Please note that there is a section on the PER where it states if this is a faculty search waiver. Make sure to complete this section. Also include information about the waiver and the CV of the person getting the waiver in the PER. This information aids in tracking purposes.
  2. Once a PER is approved, the request can be entered into PeopleAdmin, where a faculty waiver position posting proposal can be submitted by the department search administrator. The position posting proposal will go through the normal approval process. For search administrators, please see the Faculty Search Waiver Position Posting Proposal Job Aid to find out how to properly submit a waiver request posting proposal.
  3. Once the Posting Proposal is approved, the Faculty Affairs Specialist will move the position to an “Invitation Only Application.” An invitation-only application is a posting where only people who have the special url link can apply. The Faculty Affairs Specialist will email the search administrator the link for the applicant to apply.
  4. Once the applicant applies, the search administrator can move the applicant through the normal Hiring Proposal Process. For search administrators please see the Faculty Search Waiver Hiring Proposal Job Aid to find out how to properly submit a waiver hiring proposal.
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