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Accessibility ICT Policy Council 
Monday, December 14, 2020
9:00 AM - 10:00 AM
Zoom (Please see Outlook Invite for Details)

Members: Lisa Andreotta, Melanie Domanico, Bethany Heaton Crawford, Angela King Taylor, Lisa Moeckel, Vince Patriarco, Lana Pettit, Miguel Pica, Paula Possenti-Perez, Pamela Thomas, Brian Tibbens, Robin Wade, Scott Warren

Sponsor: Samuel Scozzafava

Co-chairs: Jenny Gluck and William Myhill

Minutes: Christian Jones

Minutes

  1. Introductions 
     
  2. Ground rules - confidentiality/sensitivity of these discussions 
    1. With accessibility and inclusion steering every discussion and decision, we ask for earnest and open communication, and for this to be a trusted and safe space to make meaningful change. 

       

  3. History of Policy, Disability External Review Committee (DERC), and Hire Potential 
    1. There was a task force formed about 5 years ago that emerged from a grant to address accessibility of ICT with emphasis on websites, HR, and Marketing and Communications, among other areas. 

    2. In December of 2017, a policy was approved by the Chancellor, and in January of 2018, it was put in place. 

    3. The goal was for the policy to be reviewed every year, which turned into every 2 years, and then ceased to be reviewed. 

    4. The Disability External Review Committee (DERC) was created as a task force pushing for accessibility and inclusion. It had representation from across the University, including folks with a variety of disabilities. The work of the DERC was to find a suitable 3rd party to come in and conduct a comprehensive evaluation of accessibility and inclusion at Syracuse University. HirePotential was designated to this task, and since receiving HirePotential’s findings, the University has been working to address the recommended changes. One of the many report recommendations was to have a comprehensive review of the policy and ensure that it is the best policy to work for accessibility and disability across our campus.

       

  4. Charge of this Council 
    1. The goal is to look at the policy formally once a year but we have an opportunity now to have a huge amount of impact at Syracuse University by taking policy as it exists today, apply experience over the last 3 years, along with comments from students, faculty, and staff for a formal review.

    2. The charge of this group is to take the necessary time, energy, and effort to create a policy in the context of the aforementioned experience and feedback, along with the recommendations provided by HirePotential, and use it to review and recommend modifications to the policy to ensure that everyone understands their role in ICT accessibility obligations. 

    3. We need a policy that reflects the values of the entire community, and that creates opportunities for additional input from students, faculty, and staff on a broader scale.

    4. Another important piece of this policy will be to compliment and allow for successful flow of the important work done by a sub committee whose charge relates more focally to the procurement of products: the Accessibility Procurement Review Committee. The policy should feed the procurement process to eliminate challenges we’ve seen over the last 3 years.

       

  5. Housekeeping 
    1. Answers Navigation 
    2. Private vs Public/campus-facing pages
      1. The agendas, minutes, and other resources of this group will be housed in our AICTPC Answers page. Does anyone have thoughts about making these materials available to the public?

        • It would depend on the topic as to whether to make information public/private. Some topics/details may not be appropriate to share. 

        • It was decided to have a subpage for content that is too sensitive to make public.

      2. We are in Phase I of the DERC recommendations. The table of recommendations (found on the landing page of our AICTPC Answers space) is an extraction of the report from HirePotential.

         

  6. Meeting frequency & duration
    1. Target date of July 1, 2021
      1. With the goal of addressing these recommendations by July 1, 2021, we will set a biweekly meeting frequency beginning in mid-January, 2021. 

         

  7. Homework/next steps
      • Homework for this group is to review the materials provided on the Answers space. 

      • The group agreed to work through the recommendations together. We can bundle them together to make topically appropriate.  

      • It was suggested to add comments and pain points that the community have identified. These can be added to the categories for easy reference once the recommendations are grouped. 

      • We have created an Orange Tracker queue for requests from the community, which can be made by writing to: AICTPC@ot.syr.edu

      • We also created a listserv for internal communications: AICTPC@listserv.syr.edu. 

Next Meeting: Tuesday, January 26, 2021, 3-4 PM


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