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Accessibility ICT Policy Council 
Tuesday, June 1, 2021
3:00 - 4:00 PM
Zoom (Please see Outlook Invite for Details)

Members: Lisa Andreotta, Melanie Domanico, Bethany Heaton Crawford, Angela King Taylor, Vince Patriarco, Lana Pettit, Miguel Pica, Paula Possenti-Perez, Pamela Thomas, Brian Tibbens, Robin Wade, and Scott Warren

Co-chairs: Jenny Gluck and William Myhill

Guests: Michael Morrison

Minutes: Christian Jones

Agenda

  1. Welcome/Announcements (Jenny and William)
  2. Review the Legacy Software Prioritization Matrix
  3. Legacy Content
    1. Types of content to address (Review)
      1. ICT (formerly discussed as "Public-facing")
        1. Publications requiring remediation
        2. Videos requiring captioning 
        3. Videos requiring audio description
        4. PowerPoints requiring remediation
        5. Archived web content 
        6. Communications (e.g., news, agenda and minutes)
    2. Audiences
      1. The Public
        1. Recruiting materials
        2. Admissions materials
        3. Athletics materials 
        4. Past events  (graduation, for ex.) and supporting digital materials
        5. University records, shared stats
      2. Students
        1. Course content (student work, for ex.)
        2. Forms/Documents
        3. Research materials
      3. Employees
        1. Working teams, committees, councils (collaborations)
          1. Recent use of the content vs intentions to use it again
          2. If using as a reference document, make sure it's accessible. 
          3. Individual vs team/group use
        2. Human Resources 
          1. Forms, documents, policies 
        3. University Business Content
          1. Content that may be required by University personnel - protected or not
          2. Publications
          3. Proposals
      4. Alumni
    3. Strategy (Reference Draft Legacy Content Reference Guide
      1. Requirements for addressing types of content (access controls)
      2. Exclusions & exceptions
      3. Timelines
      4. Ownership
  4. Next/Future Meeting
    1. Language

Supplemental Materials:

Accessibility ICT Policy 

Accessibility ICT Policy - Working Document

 Standards Table for AICTPC (Draft)

Draft Legacy Software Reference Guide

Ongoing Issues to Address

  1. Glossary of Terms
  2. End of Exception Cycle
    1. The exception is only good for the term of the version. How long is the life of the exception? What triggers a review of the product?
  3. Auto-renewals
  4. Vendor-deliverables 
  5. Review of DERC Phase 2 Recommendations Communications with Council (available in the Restricted Resource Library to AICTPC members)

Next Meeting: Tuesday, June 15th, 2021  


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