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Accessibility ICT Policy Council 
Tuesday, September 7, 2021
3:00 - 4:00 PM
Zoom (Please see Outlook Invite for Details)

Members: Lisa Andreotta, Donna Carelli, Melanie Domanico, Bethany Heaton Crawford, Vince Patriarco, Lana Pettit, Miguel Pica, Paula Possenti-Perez, Kira Reed, Pamela Thomas, Brian Tibbens, Robin Wade, and Scott Warren

Co-chairs: Jenny Gluck and William Myhill


Minutes: Christian Jones


  1. Welcome/Announcements (Jenny, William)
    1. Welcome to Kira Reed
  2. Progress Report (Group)
    1. Review AICTPC Table of Recommendations 
      1. Questions?
    2. Review ICT Accessibility Policy Changes
      1. Questions?
  3. Purchasing Policy & Credit Card Policy
    1. Draft text and placement of language
      1. Define the terms, what ICT is, and what needs to happen. (This is only relevant to ICT products. )
        1. Information and Communication Technology. Information technology and other equipment, systems, technologies, or processes, for which the principal function is the creation, manipulation, storage, display, receipt, or transmission of electronic data and information, as well as any technology-based equipment. Information and Communication Technologies include but are not limited to: academic and administrative software applications; websites and web-based or mobile applications; interactive online services: web conferencing, live-streaming, live chat and discussion board functions; search engines and databases; electronic communications and electronic content: email, electronic documents, electronic books and electronic reading systems, course content, class assignments; library and course-related reference materials; multimedia (audio and video); personal response systems (“clickers”); telecommunications; audio and video technologies; and self-contained closed systems: ATMs, printers and copiers.
      2. Changes to the Purchasing Policy
        1. I. General Policy Statement: The policy addresses competitive bidding and supplier selection, approval and issuance of purchasing transactions, purchase of accessible Information and Communication Technology (ICT), purchasing methods, authorizations, required documentation, and ethical practices.
        2. Add a letter (Purchase of Accessible ICT, perhaps after Ethical Standards) that explicitly states that
          1. The Purchasing Policy will adhere to the ICT Accessibility Policy, including:  coverage of all academic and administrative software applications, hardware, or services  acquired or adopted after the effective date of this policy.
        3. Defining ICT: Reference the ICT Accessibility Policy definition
      3. Changes to Credit Card Policy
        1. General Policy Guidelines:
          1. Cardholder is responsible for purchase of accessible ICT and for information security reviews.  
    2. Ownership
  4. Next/Future Meeting
    1. Next Recommendations
    2. Language

Supplemental Materials:

Accessibility ICT Policy 

Accessibility ICT Policy - Working Document

 Standards Table for AICTPC (Draft)

Draft Legacy Software Reference Guide

Ongoing Issues to Address

  1. Glossary of Terms
  2. End of Exception Cycle
    1. The exception is only good for the term of the version. How long is the life of the exception? What triggers a review of the product?
  3. Auto-renewals
  4. Vendor-deliverables 
  5. Review of DERC Phase 2 Recommendations Communications with Council (available in the Restricted Resource Library to AICTPC members)

  6. Review Purchasing procedures manual and the Purchasing website
  7. Recruiting graduate student and associate dean-level membership
  8. WCAG Review - 1 vs 3 years
  9. Redefining exceptions and exclusions, (i.e., citation management tools)

Next Meeting: Tuesday, September 7,  2021  

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