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2021 Spring Coursework Archiving

In General:

  • Don’t over archive - check with your instructor as to actual archiving requirements. In general, archive final submissions for all projects but not process work.

  • Avoid oversizing - use reasonable file size and image resolution limits - see section 1 below

  • Simplify file naming - use a subfolder & file name strategy as per your course instructor

Table of Contents

1. File Properties

Recommendations:

pdf, jpg, tif, mp4

Don’t Archive: 3dm, 3ds, ai, dwg, indd

File Sizes:

≤ 5mb typical

30mb for large .pdf final boards

Resolution:

≤ 300ppi typical

200ppi generally adequate

2. Folders

Location:

G:\ARCH\Archive\Student Work\2021\Spring\

3. Subfolders

Folder NamesPossible Strategies - Coordinate with instructor

A) By student:

“\Lastname, F\” or  “\Lastname-Firstname\”

B) By groups:

“\Grp1\” or  “\NetID1-NetID2\”

C) By project or assignment:

“\Prj1\” or  “\Ex1.1\”                   or  “\04-Final Review\”

4. All File Names

A. PREFIXB. BODY

C. SUFFIX

Semester-Course#-Section#

Always use double-dash “--“NetID(s)**
21S-###-##--sort condition--netid.ext
netid-netid.ext
**By writing every file with your NetID signature as a suffix, IT can more easily retrieve your work if lost.

4a. Filename Samples

Sort conditions

Subfolder

Filename

(A) By student

…\Arens,S\

21S-ARC208-01--Prj3-Model-01of10--sarens.jpg

(B) By group

…\Grp1\

21S-ARC500-01--Prj2-Dwg1-v01--sarens-mcbrown.jpg

(C) By project

…\Prj2\

21S-ARC409-01--202001128-Board1-v01--sarens.jpg

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