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Topic Overview

The My Organizations Plus module provides access to organization sites as well as the added ability for leaders to manage organization enrollments. Users with the role of “leader” in an organization will be able to add users, batch add users, remove users, and batch remove users.

  1. To access the “Organization Enrollment Tools", make sure that you are on the Blackboard @ SU tab.



  2. Next, locate the My Organizations Plus module and click on [Edit Users] next to the site title.

 

This link will only appear if you are enrolled in the organization as a “leader".

Steps

Adding Users

  1. Click on the Add User button the Organization Enrollment Tools action bar.
  2. Enter the username of the individual(s) you wish to enroll in this site. Multiple users can be added in this step separated by a comma.

    Click Browse to search for users if you are unsure of their username.

  3. Select the role to be associated with the user(s) you are adding to this site.
  4. Click Add to add these users or Cancel to return to the Organization Enrollment Tools page.

Batch Add Users

This feature allows the organization leader to enroll an entire list of users in one step. The leader needs to create a text file containing the username and role of the people being enrolled.

  1. Click Batch Add Users in the Organization Enrollment Tools Action Bar
  2. Click the Browse button to locate the Batch Add file you created
  3. Click Submit to add the users within the file.

Due to browser timeout issues, batch files should not include more than 500 records.

For the batch add process to work correctly the file must have one record per line and each record must follow the format below:

Username**, Organization Role

Example:

“jsmith”,”t”
“tconners”,”p”
“fclark”
“mpeters”,”b”

The username and organization role MUST be separated by a comma. No other delimiter will work for this file. All values in each record must be surrounded by quotation marks ("").

The username is the only required field for a batch add file. If an organization role is not specified for a user they will be enrolled with the organization role ‘Participant”.

 

Organization Roles

The organization roles and the potential access of each are listed below:

Leader = p

  • Full access to the organization Control Panel
  • Can modify role of all enrolled users
  • Has access to the Organization Enrollment Tools

Assistant = t

  • Full access to the Organization Control Panel
  • Can modify the role of most users
  • Cannot modify the role of the leader

Builder = b

  • Limited access to the Organization Control Panel
  • Can add, modify and remove documents
  • No access to “gradebook” areas
  • Cannot access or modify user roles

Grader = g

  • Limited access to the Organization Control Panel
  • Cannot add, modify or remove documents
  • Can access, add, modify and remove gradebook information
  • Cannot access or modify user roles

Participant = s

  • Has no access to the Organization Control Panel
  • Can only ‘view’ material in the site.

 

Manually Remove Users

  1. Click on the Unenroll check box associated with the user and click the Modify button
  2. You will be presented with a message asking if you are sure you wish to unenroll this user(s). Click OK to remove them or Cancel to stop
  3. Once you have removed the selected users the page will refresh and only the current enrollments will be displayed.

Batch Remove Users

This feature allows the organization leader to remove (unenroll) an entire list of users in one step. The leader needs to create a text file containing the username of the people being removed.

 

Users can use the same file to remove users as was used to batch add them.

 

For the batch remove process to work correctly the file must have one record per line and each record must follow the format below:

Username**

**The username is the only required field in the batch remove file. However the organization role may be included in the file. If the role is included all values in the record must be separated by a comma and surrounded by quotation marks.

Follow the steps below to batch remove users:

  1. Click Batch Remove Users in the Organization Enrollment Tools”Action Bar
  2. Click the Browse button to locate the Batch Remove file you created (or a Batch Add file created previously)
  3. Click Submit to remove the users within the file.

Due to browser timeout issues, batch files should not include more than 500 records.

Sources and Relevant Links

Create an Organization
Batch Loading Names Into an Organization