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MyGroups Folders

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Overview

MyGroups folders, located on the G drive under G:\IST\MyGroups, are intended for Faculty and Staff as a repository for shared files. The owner of a MyGroups folder is responsible for giving and taking permission to/from users as needed. For example, if a staff member has an excel spreadsheet that they would their GA to be able to edit, the staff member can give the GA "modify" access to a MyGroups folder, and then place the document in that folder. The process is explained in greater detail below.

Different Types of Permissions

Figure 1

Granting access

Lets use the example above. Staff member wants their GA, Bob Marley, to be able to edit a spreadsheet.

To create the folder and add the permissions,

1. Navigate to your MyGroups folder. (G:\IST\MyGroups\YourNetIDhere)

2. Create a folder for the GA to access (Right-click, New, Folder). Title the folder something relevant, i.e. "GA Documents".

3. Right-click on the folder, go to "Properties". Click on the "Security" tab and then click "Edit". This is where you are adding Bob Marley to the list of users who are allowed access to this folder.

4. Click "Add". Leave the "Object Types" and the "Locations" text boxes unchanged. In the "Object Names" text box (should be selected by default), enter the netID of the student, and click "Check Names" (Pictured below).

Figure 2

5. If you entered a valid Net ID, it will be displayed underlined with the corresponding e-mail address (pictured below).

Figure 3

6. Click OK and verify that the user was added to the security list. Now, use the check boxes to control what permissions the user(s) should have over the folder and its contents. Use Figure 1 above as a guide when determining permissions. In the example, user Bob Marley is given "modify" rights because he needs to be able to make changes to a spreadsheet that is contained in the folder (Pictured below).

Figure 4

7. Repeat this process to add more users to a folder, create new shared folders or adjust permissions as needed. Be sure to remove a user's access when it is no longer needed by going to the edit menu (figure 4 above) and highlighting the users name, and clicking "Remove".

8. Place the appropriate documents into the folder(s) that you've designated.

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