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Purchaser selects a product and contacts the vendor

Purchaser gathers information from the vendor:

  • See the list of vendor pre-purchase questions
  • Request a VPAT
  • Fill out Part A of the ICT Accessibility Procurement Form

Accessibility evaluator starts the accessibility assessment

Did the vendor provide a VPAT?

  1. If so, Evaluate the VPAT (see Tips for Evaluating a VPAT)
  2. Does the VPAT provide enough information to make a judgment about accessibility?
  3. If so, does the VPAT indicate that the product complies with accessibility criteria?
  4. If so, proceed with purchase

If the vendor did not provide a VPAT or if the VPAT does not provide enough information to make a judgement about accessbiility, then

  1. Ask vendor for a demo version or trial account to perform an in-house accessibility evaluation
  2. Conduct a manual accessibility evaluation.
  3. Report findings using Part B of the ICT Accessibility Procurement Form
  4. Did the Manual Evaluation show that the product complies with accessibility criteria?
  5. If so, proceed with purchase.

If the VPAT shows that the product does not comply with accessibility criteria OR the manual evaluation shows that the product does not comply with accessibility criteria, then

  1. Complete Parts C and D of the Exception Request form and submit to the ICT Accessibility Assessment Committee
  2. The ICT Accessibility Assessment Committee will determine if the product will have a high or low impact on the University (See the list of impact considerations)
  3. If it is determined that the accesibility of the product will have a low impact on the University, then
    1. The ICT Accessibility Assessment Committee will approve or disapprove the product from an accessibility perspective
    2. If the ICT Accessibility Assessment Committee approves the product, proceed with purchase
    3. If the ICT Accessibility Assessment Committee does not approve the product, look at other products and follow the procurement process from the top.
  4. If it is determined that the accessibility of the product will have a high impact on the University, then
    1. The ICT Accessibility Assessment Committee will meet with the ICT Accessibility Compliance Committee
    2. If the Exception is approved by the ICT Accessibility Compliance Committee, proceed with the purchase
    3. If the Exception is not approved by the ICT Accessibility Compliance Committee, look at other products and follow the procurement process from the top.

 

Note:

  1. The ICT Accessibility Assessment Committee will meet weekly to review accessibility evaluations for pending purchases
  2. The ICT Accessibility Compliance Committee will meet bi-monthly to review accessibility evaluations for pending purchases of high impact products

 

 

 

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