ITS Services and Applications
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Requestor selects a product and follows steps outlined below.

Software / SaaS Requests

  • Request a VPAT (2.x or higher) from the vendor
  • Request demo, sample or trial version of software from vendor for accessibility testing

  • If the VPAT indicates that the product is compliant ('Supports' for all checkpoints)

    • Review Compliant Software Acknowledgement page
    • Submit VPAT along with a VPAT 2.x Validation Checklist
    • An informational notification is sent to the AAC via OrangeTracker
    • Acknowledgement of receipt is sent to requestor
    • Accessibility procurement process ends

  • If the vendor does not have a VPAT, or if the VPAT does not indicate that the product is compliant

    • Review Non-Compliant Software Request page 

    • Submit VPAT (if available), procurement form, results of local assessment, and vendor roadmap (if available)

    • Accessibility Assessment Committee (AAC) begins review with a two week turnaround time

    • AAC provides response to requestor: Approved, Conditionally Approved or Denied

    • If Request is Conditionally Approved:

      • AAC shares findings with requestor

      • Requestor addresses findings and coordinates with all relevant parties

    • If Request is Denied:
      • Requestor seeks a more accessible product and begins from the start of the Accessibility Procurement process, or
      • Submits an Exception Appeal Request to the Accessibility Compliance Committee (ACC), or
    • Accessibility procurement process ends

Hardware Requests

    • Request a VPAT 2.x or higher from the vendor
    • Request a roadmap to address accessibility issues identified in VPAT from the vendor (if applicable)
    • Review Hardware Procurement Request page and submit with required documentation
    • Accessibility Assessment Committee (AAC) begins review with a two week turnaround time
    • AAC provides response to requestor: Approved, Conditionally Approved or Denied
    • If Request is Approved or Conditionally Approved:
      • AAC shares findings with requestor
      • Requestor addresses findings and coordinates with all relevant parties
    • If Request is Denied:
      • Requestor seeks a more accessible product and begins from the start of the Accessibility Procurement process, or
      • Submits an Exception Appeal Request to the Accessibility Compliance Committee (ACC)
    • Accessibility procurement process ends

Policy Exclusion Acknowledgements

  • Review Policy Exclusion Acknowledgement page and submit with required documentation
  • An informational notification is sent to the AAC
  • Accessibility procurement process ends

Exception Appeal Requests

  • Review Exception Appeal Request page and submit with required documentation
  • Accessibility Compliance Committee (ACC) begins review
  • If Exception Request is approved:
  • AAC shares findings with the requestor, and
  • Requestor addresses findings and coordinates with all relevant parties
  • If Exception Request is denied:
  • Requestor seeks a more accessible product and begins from the start of the Accessibility Procurement process, or
  • Accessibility procurement process ends


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