Contracts

Contracts are defined as any agreement with an outside agency that provides standards for the exchange of goods and/or services for payment in any form.  Vendors requiring contracts can be defined by the services provided. Contracts include but are not limited to In Person Services (such as DJ, bands, AV) Agreements, Hotel Room Rental Agreements, Conference Room Reservations, and Purchasing Quotes. Contracts must be reviewed by the Budget Office as contracts require approvals at other levels of the University.

To expedite contract review and approval please send all contracts and a completed intake form to lawbudget@syr.edu and include “Contract- [Vendor Name] mm/dd/yy of event.” in the subject line. Once reviewed further instructions or guidance will be provided if necessary. Typical contracts include hotel room reservations, event venue contracts, and etc. 

For Purchase Orders, see section Purchase Orders

Purchasing Resources

The Purchasing Department proactively develops and negotiates contracts for the goods and services the University predominately uses. Purchasing also administers the University credit card program, manages the Single Use Account (SUA), Express Mail and University Travel.

The following table contains those areas where purchasing responsibilities have been delegated to other areas within the university, and the campus should contact these areas directly for assistance

Responsible Area

Good or ServiceDescription

Office of Human Resources

Classified advertising for recruitment

Classified advertising for clerical and technical positions and for the recruitment of faculty and exempt personnel.

Catering

Catering Services

Syracuse University Catering is the only authorized catering service for Syracuse University, providing food and beverages in compliance with New York State law, the Onondaga County Health Department, and the Syracuse University Policy on Alcohol, Other Drugs, and Tobacco.

Sr. VP of HR

HR Consulting Agreements and Benefits Plan

Contracts relating to an individual’s employment at Syracuse University, consultant agreements relating to Human Resources activity, and contracts relating to benefits and benefit plans.

VP and Chief Information
Officer (up to $250,000)

IT Contracts

After following the appropriate bidding procedure, may review and execute IT contracts, on behalf of the University.

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