The following elements work together to determine the cataloging location for a title:
Call number Fund code Special instructions on order Type of material (paper, microform, electronic, etc.) Physical dimensions (oversize or not) Order location
- If possible, do not use: Z over 1200 (prefer subject number)
- If alternative subject call number provided, complete that call number and use it.
- If no alternative call number is provided, use Z1200+ call number.
- PZ 1-4,
- Canadian class numbers: PS8001-8599,
- or, FC
- Bird: can shelve any call number except GB-GC, Q, R, S, T, U, V, Z
*G1000-G2999 will go to Atlas Collection, unless fund code, order location, or special instructions say otherwise
- Carn: can shelve: Q, R, S, T, U, V, Z
( *Geology: Library closed in 2015.
- Physics: Library closed in May 2008. Catalog new PHYSICSM books for Carn location (or for Geol or Bird if call number guidelines require).
- MLK: can shelve any call number
- ARR: can shelve any call number
- Belfer: can shelve any call number
- Maps,atlas: can shelve any call number
- Safire: can shelve any call number
- Reference collections can shelve any call number
(ref; carn,ref; maps,ref, govt,ref, etc.)
REFER Always goes to Reference (2nd floor, Bird)
MLKLIB Always goes to M.L.. King Library, Sims Hall
EARTH Note on order indicates Carn
PHYSIC Catalog new books for Carn or Bird as appropriate, Jan. 2008-
OFFRE Goes to an office location (Except for BSD, titles are suppressed from OPAC display)
DANA fund Goes to Safire Room
RAREBK DO NOT PROCESS (items go to special collections)
INTL funds Goes to DIPA (Division of Int’l Programs Abroad)
Relation between call number and fund codes (consult fund list if need be):
- Humanities and Social Sciences fund codes classing in Q-Z: send to Carnegie unless there are additional instructions/location information.
- Science fund codes (other than EARTH, MATHE) classing in A-P : send to Bird unless there are additional instructions/location information.
- For periodicals, Serials will ask the bibliographer ordering a title when the call number would put the title in another library. Kelley or Chas will assign an alternative call number if necessary.
* ARR location is arr * GIS lab location is maps,gis Item type Reserve 2 hour loan * Atlas Coll location is maps,atlas * Room 358 location is maps,rm358 * Maps – locked room location is maps,rm358 * Saf or Safire location is saf (Safire Room, 6th floor) * Belfer location is belf (Belfer Audio Archive) * “send to ____” follow instructions, e.g. “send to Maps Ref”location is maps,ref *class number H-HJ bird,h *class number HM-HX bird,hm
The order location may be used to determine permanent location if the call number, fund code, and special instructions do not suffice. Location format for Bird:
In Voyager, Bird locations are formatted for monographs by using bird, and the first letter of the class in the $b of the holdings record. For example: BL1234.H23 2011 would be bird,b $h BL1234 $i.H23 2011 in the holdings record. An exception to this is with the H-HX class numbers which had to be split between the 3rd and 4th floor. Please refer to the above chart for formatting locations.
Serials use the same convention but add an s after the class letter. If the example above was a serial, it would be bird,bs $h BL1234 $i.H23 If it was a periodical, it would be bird,bp $h BL1234 $i.H23
Type of material:
Microformat: Media or Science & Technology (fund code determines where)
CD-ROM / computer diskette : Media, Reference, MGI, Fine Arts, or science branch circ.desk
Atlas: atlas collection
Video: Media, unless MLK
Spoken word Media (not accompanying material, but stand alone sound recordings.)
Music parts are shelved with the score, no longer separate.
- Bird: under 30 cm.: regular stacks
- Bird: oversize is 30-41 cm.
- Atlas Oversize is 31-50 in height or more than 23 width. DO NOT USE Subfield k with oversize Atlases.
- Atlas oversize flat is over 50 cm.
- class M (scores--not ML, MT)
- M3 oversize begins at over 38 cm.
- class N (entire class)
- oversize is 36-41 cm.
- Bird: oversize flats (5th floor): 42 cm. or more
- MLK, and all reference collections: no oversize