Assisted listening device  

  • These devices receive all audio being projected in the room speakers and can be worn by users with hearing disabilities. Users have the ability to control volume and listen through an earpiece (3.5mm jack) that is connected to the body pack receiver. 
  • Located in the first cabinet door on the left side, the assisted listening device can be turned on/off by holding the Power button on top for a few seconds. Pressing the Power button while ON will display device information, including battery levels and device channel.

assisted listening assisted listening on off

  • Insert headphones in either of the two ports on top. 
  • The device should be on channel K.

assisted listening channel

  • Use the up/down arrow buttons to adjust sound.

assisted listening volume buttons

  • A charging cable is available next to the Presenter PC inside the first cabinet door from the left.

assisted listening charging cable

  • Remember to switch the device off to preserve the battery.  

Camera (video conference)  

  • A camera is located in the back-left side of the room by the entrance. 


  • The camera can be accessed via the Media Controller's input selection under Camera Controls and will be available through videoconferencing software (Microsoft Teams, Zoom etc...) when using the Presenter PC.  

camera inputcamera controls

Computer speakers  

  • Speakers are mounted on each side of the front wall.  

computer speakerscomputer speakers 2

  • They can be accessed via the Presenter PC (Settings->System->Sound) or HDMI input on your personal device.  

computer speakers device name

  • Volume can be adjusted via the Media Controller's Main Volume buttons under Playback 

computer speakers volume

Conference phone capable  

  • Located at the Circulation desk (Bird library, first floor), the conference phone can be checked out, along with your room key, at the time of the event.

conference phone bagconference phone

  • Locate an Ethernet port in the room to connect the phone to (see Network). Connect the provided Ethernet cable to the Ethernet port.

ethernet cable

  • Connect the USB-C-to-Ethernet adapter to the USB-C port on the back of the phone. Then, connect the Ethernet cable to the Ethernet port on the adapter.

conference phone usb-cconference phone ethernet adapterconference phone ethernet connected

  • The screen may flash for a second, then you'll see the boot screen while the phone is starting (takes about a minute). Once finished booting, the main screen will show up displaying the conference phone's phone number.

conference phone boot screenconference phone main screen

  • Instructions on how to start a conference call is located here.
  • An overview of the phone schematics and instructions is located here.
  • Additional wired microphones (with Mute buttons) are available with the phone, they connect to the ports located on the left and right side of the phone. You can extend the microphones up to 7 feet (2.13m) from the phone. For best results, place the microphones between 3 feet (0.91 m) and 7 feet (2.1 m) away from the phone. 

conference phone wired microphoneconference phone wired microphone port

Document camera  

  • Located on the Teaching Station, the document camera can be raised up and down by its middle handle. 

document camera document camera handle

  • The On/Off and White Light buttons are located towards the top of the base.  

document camera on off light buttons

  • The Document Camera can be accessed via the Media Controller's input selection under Doc Cam. 

document camera input

  • Camera controls are located at the top of the arm.  

codument camera controls

  • A remote control is available in the third cabinet door from the left.

document camera remote

  • Additional/relevant information located here.

HD projector  

  • Mounted on the ceiling towards the front of the room. 

hd projector

  • Can be accessed via the Media Controller's input screen under Display, with On/Off and Mute (stops displaying content on the Projection Screen) options. 

hd projector controls


  • Located on the Teaching Station, can be used to connect your personal device to project onto the Projection Screen. 

hdmi cable

  • Select the HDMI option in the Media Controller's input selection. 

hdmi input

  • Attached adapters are available for Mini DisplayPort and USB-C.  

hdmi adapters

Keyboard and mouse (wireless)  

  • A wireless keyboard and mouse are available on the Teaching Station.  

keyboard mouse wireless

  • On/Off switches are located on the top-right side of the keyboard and the under-side of the mouse.  

keyboard mouse on off

  • Remember to switch both devices off to preserve battery.  
  • No setup is necessary. If either device does not respond, try replacing the battery (spare batteries are available in the first cabinet drawer on the left side). 

batteries spare


  • Located in the room, movable and equipped with a document light.  


Media controller (touch panel)

  • Located on the Teaching Station, this is used to control the input and options of the devices available in the room via its touchscreen.  

media controller

Microphone (wireless handheld, lapel, room)  

  • Wireless handheld and lapel microphones are located in the first cabinet door from the left.  

microphone handheld lapel

  • Hold down the Power/On-Off button for a few seconds to turn on and off.  

microphone handheld on offmicrophone lapel on off

  • Microphones should be on the following frequencies (as noted on the receivers in the second cabinet door from the left):
    • Lapel WL-1 - 646.100 MHz
    • Handheld WL-2 - 659.150 MHz
    • Handheld WL-3 - 473.600 MHz
    • Handheld WL-4 - 486.100 MHz
  • Remember to turn microphones off to preserve batteries.  
  • Replacement batteries are located in the same cabinet door as the microphones.  
  • Microphone volumes can be adjusted via the Media Controller panel under Microphone

microphone volume

  • Room microphones are located on the ceiling of the room and available through videoconferencing software (Microsoft Teams, Zoom etc...) when using the Presenter PC. 

microphone ceiling

  • Additional/relevant information located here.

Network (wired, wireless)  

  • An Ethernet cable is available on the Teaching Station for wired connectivity.  

ethernet cable

  • An Ethernet port is located on the floor, by the Teaching Station (port labeled SBA-A35).

network port

Presenter PC 

  • A Windows PC is available on the Teaching Station. The actual computer is located in the first cabinet door from the left. Select PC from the Media Controller to access it.

presenter pc presenter pc computer

  • You can log in using your NetID and password or via the Guest account.  
  • Software list 

Projection screen (retractable)  

  • Located in the front wall of the room, the retractable screen can be controlled from the Media Controller under Screen Control.    

projection screen projection screen input projection screen controls

Teaching station (movable)  

  • Located in the front of the room, you'll find the movable Teaching Station along with the Presenter PC, the Media Controller panel, the Document Camera, several input cables for personal devices (HDMI with USB-C and mini DisplayPort, Ethernet, VGA) and an outlet port for power.  

teaching station teaching station ports hub

Videoconferencing software settings  

  • When using videoconferencing software, the device settings should be set as followed: 
    • Camera – Quick-Connect USB
    • Speaker – Intel(R) Display Audio HDMI 1
    • Microphone - Microphone (USB Audio CODEC)


  • Located on the Teaching Station, a VGA cable is available to connect older mobile devices to the projection screen.  

vga cable

  • The input can be accessed via the Media Controller under Laptop 

vga input

  • A VGA to mini DisplayPort adapter is available in the drawer inside the first cabinet door from the left.

vga adapter

Wacom monitor/tablet 

  • The Presenter PC screen doubles as a Wacom tablet with a digital pen attached on the right side to use as an input device with appropriate software. The screen also responds to touch. 

wacon screen tablet wacom screen tablet pen