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Grant Access to Outlook Folders in Windows 10

If you are using your Syracuse email (, you can allow access to your mailbox folders in the Outlook desktop application for Windows. Read on to find out how!

Types of Folder Permissions

When setting permissions, you can decide how much access a person has to your selected folder.

  • Owner: Allows full rights to the mailbox, including assigning permissions; you should not assign this role to anyone
  • Publishing Editor: Create, read, edit, and delete all items; create subfolders
  • Editor: Create, read, edit, and delete all items
  • Publishing Author: Create and read items; create subfolders; edit and delete items they've created
  • Author: Create and read items; edit and delete items they've created
  • Nonediting Author: Create and read items; delete items they've created
  • Reviewer: Read items
  • Contributor: Create items
  • None: Gives no permissions for the selected accounts on the specified folder



Setting Folder Permissions

  • In the left hand panel, right click on the folder you want to set permissions on and click Properties

A screenshot of the inbox area of Outlook is shown, with the expanded menu that appears when you right click on a folder.

  • In the Properties box that pops up, Click on the Permissions tab and click Add.

  • In the Search box, type the name of the person and click it. Then click Add. You can continue to add more people. Once you’ve finished adding, click Ok.
  • Click the user’s name and then use Permission Level to choose the access level for that user. You can customize the permissions further via the Read, Write, Delete, and Other categories. Click Apply and OK when finished.


Note: Sharing a folder does not automatically share any subfolders. To share a subfolder, the primary folder must be shared first, and then you can set sharing permissions for a subfolder.