- Open Microsoft Outlook and go to Calendar.
2. Choose Open Shared Calendar.
3. In the Search field, type the room name (ex. Warehouse 401).
4. Highlight the selected room and click Open.
5. You will now see the new room under Shared Calendars section on the left side.
6. To view the room calendar, put a check mark in the box next to it.
7. To create/edit/delete a booked event, double click on the day to open the Appointment window. Be sure to save any changes that are made.