GENERAL INFORMATION VPA
As a student in the School of Art, Department of Communication and Rhetorical Studies, School of Design, Department of Drama, the Setnor School of Music, or the Department of Transmedia, your "home" college is the College of Visual and Performing Arts (VPA), an independent college within the Syracuse University system not operating under the auspices of any other college.
Course requirements vary from program to program and major to major within VPA, but all undergraduates pursuing a degree will complete one of the following:
- Bachelor of Science (B.S., minimum 120 credit hours)
- Bachelor of Arts (B.A., minimum 123 credit hours)
- Bachelor of Fine Arts (B.F.A., 120 - 129 credit hours, depending on program)
- Bachelor of Music (B.MUS., 120 - 135 credit hours, depending on program)
- Bachelor of Industrial Design (B.I.D., 150 credit hours)
A maximum of 66 credit hours may be transferred from a junior college or other two-year school, and a maximum of 90 hours in total may be transferred towards a bachelor’s degree at Syracuse University; transfer credit and pass/fail credit are not used to compute grade point average. For students on academic probation, transfer credits will not be applied until a cumulative GPA of 2.0 or higher is reached.
Successful completion of all degree requirements, and a minimum 2.0 cumulative grade point average (GPA) in all SU coursework is required to graduate.
In order to qualify as a full-time student, you must take between 12-19 credit hours per semester.
The number of credit hours you have successfully completed determines your class standing:
- Freshman 0-30 credit hours
- Sophomore 31-60 credit hours
- Junior 61-90 credit hours
- Senior 90+ credit hours
It is not unusual to qualify for one class standing within the University and another within your program. This happens when you declare a major after you have earned a number of credits in a different area (for example, if you are a transfer student, or brought in any AP credits)
To be a student in good standing, you must maintain a minimum cumulative grade point average (GPA) of 2.0.
Part-time students carry a load of 11 credits or less, and are matriculated through University College. Contact University College with any questions you may have about part-time study. Students who wish to finish their course of study with a part-time load may do so as main campus students at main campus per-credit rates. For more information, see Tuition and Fees Bulletin 2020-21.
A transfer student is any student who transfers in or out of a program in VPA. Students may transfer either from or to a different program within our college (change of major), from or to another school or college within Syracuse University (IUT - Intra University Transfer), or into VPA from outside of Syracuse University (External Transfer). This may be done at any point in your studies, but naturally, the later you transfer into your new academic program, the longer it will take to successfully complete its course requirements.
We share in the responsibility to see that you efficiently move towards the completion of your degree. We acknowledge our responsibility to have a thorough knowledge of this institution and to put you in touch with institutional resources that will best support your needs.
You are responsible for keeping us informed of your needs in a timely fashion as they arise. In addition, you must:
- Keep the University informed of your most current and complete local and permanent addresses, phone numbers, and emergency contacts. You can do this in MySlice through the “Personal Information” link in the Personal Services application once you are logged in.
- Know any and all deadlines affecting progress towards your degree.
- Be proactive and know your program requirements, request and attend advising appointments, and attend classes.
Deadlines for the current year are always published in the Academic Calendar on the Registrar’s website.
Office of Academic and Career Advising
The Office of Academic and Career Advising (OSS) is located in room 200 of Crouse College. Please let us know if we can be of assistance to you at any time during your undergraduate career. Our primary mode of communication with you will be through your syr.edu email address. We will also send messages through the VPA Undergraduate Listserv to remind you of important announcements and deadlines, internship opportunities, career development information, and other items that may be of interest.
We are here to help you make the most of your experiences at Syracuse and look forward to meeting you.
Office of Student Success Staff:
- Carol Ruffin, Director of Student Success email@example.com
- Vicki R. Smith, Assistant Director of Student Success firstname.lastname@example.org
- Patti Bevans, Assistant Director, Career Services email@example.com
- Benjamin Luhrs, Professional Academic Advisor (CRS students) firstname.lastname@example.org
- Andrea Root, Professional Academic Advisor (Design students) email@example.com
- Hannah Nast, Professional Academic Advisor (Art and Transmedia students) firstname.lastname@example.org
- Myoung-Joo (Meggy) Park, Professional Academic Advisor (Drama and Music students) email@example.com
- Jackie Flores, Career Counselor firstname.lastname@example.org
- Julia Ross, Student Success Coordinator email@example.com
Permanent Student File
Your permanent student file is housed in the Office of Student Success (200 Crouse College). This file contains general transcript information, petitions, documentation of exceptions, and correspondence relating specifically to you. In the eyes of the University, you are an adult and therefore have privacy rights: Syracuse University complies with provisions of the Family Educational Rights and Privacy Act of 1974, which protects the privacy of educational records and your right of access to them. If you want your parents or guardians to have access to your records, you must provide a FERPA release. For more on this subject, including a copy of the release, see the “Student Privacy Rights, F.E.R.P.A” link on the Registrar website.
Our office does not directly deal with your financial aid or bursar account; you must contact those offices if you need particular information. However, we can tell you that besides tuition, a program fee is charged to all students in the College of Visual and Performing Arts each semester. For more information on the program fee, see the Tuition and Fees and Related Policies Bulletin. You must register for your classes during your appointment time. If you fail to do that, a late registration fee of $50.00 will be charged to all students who initially register for a term on or after the first day of classes.
Financial deadline for dropping courses
After the financial deadline for dropping courses has passed (see calendar for each term), you are financially responsible for the credit hours you carry at that time, as well as any credit hours you may add after that day, whether or not you drop the course. For examples related to this policy, please refer to SU’s Add/Drop refund policies in the Tuition and Fees and Related Policies Bulletin for the current academic year.
If you have any outstanding debts to the University, you will not be able to register for the next semester; a bursar hold message will appear as you attempt to enroll for classes. You will need to settle all outstanding charges in order to proceed with registration. The hold message will direct you to one or more of the following locations: Bookstore, Bursar, Student Debt Management, Library, or Parking. Other non-financial holds on your account may be assessed as well. You will need to contact the originator of the hold to have it removed.
First-year students indicate their elective course choices through the First Term Enrollment Selection process on MySlice during the summer. Schedules are made for incoming students based on their course selections and class availability. After the first semester, students are responsible for their own course registration on MySlice.
First-time transfer student registration may take place during either the summer or Syracuse Welcome weekend. Every transfer student is unique.
Registration for each semester takes place during the prior semester. (November for spring classes and April for fall classes) Students are required to meet with their academic advisors every semester to approve selected courses, and must get their advising hold lifted before they register for classes. Always refer to the academic calendar for each semester’s schedule.
The first thing you need in order to register for courses is a basic understanding of MySlice, Syracuse University’s web portal. You will also need to know your NetID and password to sign onto MySlice. Please visit Net ID services if you need assistance with this information. An online tutorial for MySlice is available at MySlice help. If you do not have access to a computer, you can call the Office of Information Technology Services’ support line at 315.443.2677 for the locations and hours of computer labs on campus. Familiarize yourself with MySlice before registration begins.
If you need additional assistance:
- Call the Registrar’s MySlice help line at 315.443.2677.
- Call the Office of Academic and Career Advising at 315.443.2517, or email firstname.lastname@example.org.
- Seek help from your Peer Advisor.
The Registrar’s Office will notify you via email as to when you should check MySlice for your enrollment appointment. Your enrollment appointment is the earliest date and time you can register for classes, provided you have no holds on your account.
Make sure you meet with your academic advisor to plan your schedule before your enrollment appointment begins. Give some thought to your schedule and make an appointment with your academic advisor to review your plans. Together, you will complete an advising form. This form, signed by your advisor, will serve to lift your advising hold. Keep the student copy of the advising form for your records.
Throughout your career in VPA, you will have a Professional Academic Advisor who will guide, counsel, and inform you about matters relating to you and the pursuit of your degree. Your Faculty Advisor will be a faculty member in your area of study. Your Academic Advisor is a staff member in OSS who is an expert in understanding your program. Please remember that both kinds of advising take place within the context of a relationship between advisee and advisor. Advising is a two-sided relationship: you, as a student, are just as accountable for the quality of advising as your advisor.
Academic Advisor’s Role:
- Inform: An advisor may inform advisees about degree requirements, resources for study, educational or career opportunities, etc.
- Deliberate: An advisor may discuss with advisees about which courses to take, career goals, progress toward completion of degree, course scheduling, and extracurricular activities.
- Advocate: An advisor may be an advocate for advisees by writing letters of recommendation for jobs, internships, or graduate schools. An advisor also engages in the petition process with advisees and works behind the scenes on behalf of the advisee.
- Refer: An advisor may refer an advisee to a person or office when the advisee's needs extend beyond the reach of her or his professional expertise. Examples include adjustment problems, assessing learning disabilities, personal crises, and grievances.
- Keep records: When appropriate, an advisor may keep records, notes, degree progress checklists, etc. to facilitate advising.
- Know and fulfill your degree requirements.
- Be familiar with this VPA Student Handbook, Degree Works, and Orange SUccess.
- Be proactive, which includes knowing your advisor’s office hours, contact information, and how appointments are set. You should reach out to your advisor to schedule meetings if you cannot meet during posted office hours. Make sure you schedule meetings well in advance of deadlines, and ask for information/advice/assistance when needed. Be respectful of your advisor’s time: come to meetings prepared.
- Speak up: your advisor cannot help you unless you tell him or her that there is a problem.
- Keep records.
Barriers to Enrollment
Several issues can get in the way of moving smoothly through enrollment. Some of them are referred to as holds on your MySlice account. Any of the following hold messages may appear as you attempt to register, and will prevent you from enrolling in classes. This is not an exhaustive list. You must clear the hold with the appropriate office in order to be able to register for classes.
- An advising hold automatically appears and remains on your record until it is lifted by academic advisor that handles your completed advising form.
- Bursar hold concerns money matters. You must contact the Bursar.
- Health Center hold: Proof of measles, mumps and rubella immunity is required for all full and part-time undergraduate students born after January 1, 1957. Proof of re- immunization is also required for all students who were inoculated for measles and rubella before the age of one year or who were inoculated before 1968. If you have a health center hold, you cannot enroll until you submit proof of immunization to Health Services (Barnes Center at The Arch, 150 Sims Drive, 315.443.8000, or email@example.com).
- SRR hold: If there are any judicial matters affecting you, the Office of Student Rights and Responsibilities can place a hold and prevent a student from attempting to enroll until any outstanding actions are settled. For more information, contact the Office of Student Rights and Responsibilities (804 University Avenue, Suite 106, 315.443.3728, or firstname.lastname@example.org).
- Miscellaneous holds: library, parking, etc. These hold must be resolved by the appropriate offices. Failure to resolve these holds can affect your ability to register for courses and even graduate.
The schedule adjustment period is available during set times, beginning on the first day of classes and running through the Add Deadline, which is one week after the first day of classes (check the academic calendar). Be sure to consult your academic advisor about any schedule change you might wish to make, as it may affect your degree progress and delay your graduation date.
Audit and pass/fail grading options may be selected or rescinded by using the proper grading option form during the first two weeks of a term. These forms are available in the OSS (200 Crouse College).
After the Add Deadline, you may no longer adjust your schedule on MySlice. To drop a class before the Financial Drop Deadline, an Add/Drop form is needed, which requires the signatures of your instructor and academic advisor, and approval from the Office of Student Success. It is your responsibility to deliver the completed form to the Registrar’s Office (106 Steele Hall). After the Financial Drop Deadline you can no longer drop a course, but you may elect to withdraw from it.
If dropping a course will affect your tuition charge, you must submit your Add/Drop form before the Financial Deadline for Dropping Courses to obtain a refund. Tuition charges are assessed according to the date your form is received by the Registrar’s Office.
A special add/drop situation in VPA exists for applied music courses. Adding and dropping applied music courses must be done in the Setnor School of Music Office (208 Crouse College). The deadline for adding or dropping applied music courses is the financial deadline for dropping courses.
You may withdraw from a course until the published withdrawal deadline. A “WD” will appear on your transcript but will not contribute to your grade point average. To withdraw from a course:
- Download a Withdrawal Petition from the Registrar’s website.
- Complete the petition, including all relevant course information (subject and catalog number, class number, section, course title, and semester).
- Obtain the following signatures: the instructor of the course from which you are withdrawing, and your academic advisor. Then get an approval stamp from the VPA OSS.
- Take the approved petition to the Registrar’s Office (106 Steele Hall) before 5pm. by the withdrawal deadline. Withdrawal petitions will not be accepted after the deadline.
Dropped and withdrawn courses may impact your financial aid.
As a first-year or transfer student, you will have a Peer Advisor assigned to you to help with your transition. Peer advisors are selected and trained by the Office of Student Success to share information with you about everything from your program requirements to general campus life.
You are expected to attend each class punctually and remain for the entire class period. You must inform your instructor in advance if you expect to miss a class or leave before the end
of a class period. It is one of your responsibilities to notify the OSS when you are or expect to be absent from class for an extended period of time (three days or more) due to illness, personal emergency, a death in the family, or other reason.
Attendance policies are clearly stated in each course syllabus. If you miss class, the instructor may excuse your absence; however, the instructor may require a doctor's certificate or other evidence in order to excuse an absence. It is the professor’s discretion to excuse or not excuse your absences. If you have been absent from class and fail to submit an excuse to your instructor, or if your excuse is not accepted, your absence will be considered unexcused. Even if your absence is excused, you are still responsible for the work associated with the class you missed.
A variety of academic options are available to you as you pursue your studies.
Combined, dual, and double degree/programs and minors are types of program combinations designed to meet the needs of students with special interests and/or particular career goals. Academic Rules, found in the Undergraduate Course Catalog, explains specific requirements for each combination.
A combined degree/program refers to two programs pursued in two different colleges of the University, leading to different career objectives. Two degrees are conferred, with two diplomas awarded. You must fulfill degree requirements in both colleges, and permission of both college deans is needed.
The dual degree/program is also pursued in two different colleges of the University. One degree is conferred, with one diploma given, which is certified by the deans of both colleges (permission of both deans is required). To complete a dual degree, you must meet all degree requirements in both colleges. VPA offers formally established dual degree programs in conjunction with the School of Education in music education and arts education.
If you wish to pursue other dual or combined degree programs, you must obtain the written approval of each undergraduate program dean or assistant/associate dean from the two colleges involved. For both combined and dual degree/programs, you must be admitted to both colleges. Be aware that acceptance in one degree program does not guarantee acceptance in the other.
A double program of study (also called a double major) is two programs of study (majors) pursued simultaneously in the same college or in two different colleges. One degree (one diploma) is conferred, signed by the dean of the primary college. Two majors appear on your transcript. Completing the double program of study requires you to fulfill all requirements for both major programs. Additional support courses may be required. Double majors are not available in all areas of the University; please inquire with our office about your particular plans.
Minors exist in many areas of the University and are encouraged if you plan an in-depth study of a subject you may not have space in your program to major (or double major) in. The approved minors are listed in the Course Catalog within each school or college. Minors typically require 18-21 credit hours of coursework with a minimum of 12 credit hours of upper division (300-level +) work. If you think you would like to pursue a minor, speak with your academic advisor to discuss its feasibility and proper procedure. Courses counting towards the minor may not be taken pass/fail. A maximum of three credit hours from another institution may be transferred toward your minor at SU. Minors at SU are usually declared after 30 credits hours are earned.
As a junior or senior who has a 3.5 GPA or higher, you may wish to carry an overload, which means enrolling in more than 19 credit hours in a given semester. To carry an overload, you must submit a Petition to the Faculty form any time before the add deadline. This petition must be signed by your academic advisor and department/program chairperson before it can be accepted by the OSS (200 Crouse College) for processing. If you receive permission to carry an overload, you will not be charged tuition for additional credits over 19 if you meet all of the following criteria: a 3.5 or higher cumulative GPA; junior or senior standing; no outstanding incomplete grades; and you must have been registered as a full-time student at Syracuse University for the preceding two semesters. If you meet these criteria, include on your original Petition to the Faculty that you request not to be charged tuition given these circumstances.
First-year and incoming transfer students may not carry an overload. Under exceptional circumstances a sophomore may be permitted to petition for an overload. Refer to the Undergraduate Course Catalog for information on carrying more than 19 credit hours.
Honors students wishing to carry an overload need to call or visit the Honors Program Office (Bowne Hall Room 306, 315.443.2759) for guidance. For financial information on overloads, see Tuition and Fees and Related Policies Bulletin.
Pass/Fail (P/F): This option allows you to take a course in which the grade on your permanent record will be recorded as "pass" or "fail" as opposed to a letter grade. A "pass" entitles you to earn credit for the course, but the passing grade will not be calculated into your GPA. A "fail" will be recorded as a grade of F and is counted in your GPA. Only academic elective courses may be taken pass/fail. This option cannot be used for courses required for your major, minor and/or specific college requirements. Studio or applied music courses may not be taken pass/fail. The pass/fail option may never be requested nor reversed after the grading option deadline. No more than 24 credit hours of courses taken pass/fail may be applied towards your undergraduate degree. Some courses are automatically graded pass/fail unless you request a letter grade in the course when going through the pass/fail option procedure; these courses are indicated by P/F next to their titles in the Schedule of Classes. To take a course pass/fail, do the following:
- Register for the course as you normally would.
- During the schedule adjustment period, pick up a Grading Option application in the VPA OSS (200 Crouse College).
- Fill out the form, and have it stamped in the VPA OSS.
- Submit the completed form to the Registrar’s Office (106 Steele Hall) prior to the posted grading option deadline.
Auditing (AU): The purpose of auditing a course is to further your knowledge without being held responsible for fulfilling academic requirements for the course. Naturally, you will not receive academic credit for the course. Audited courses appear on grade reports and transcripts with zero credit hours and a grade of AU, which means no academic credit has been earned. Audited courses do not contribute to your GPA, and do not count towards hours for graduation or full time enrollment status.
You need to decide during the schedule adjustment period if you wish to audit a course. You may not rescind your selection to audit after the Add Deadline. You may drop or withdraw from an audited course just as you would from any other course. Full-time students are not charged for auditing. Part-time students pay for audited courses at the regular per-credit- hour tuition rate. Applied music instruction and studio courses offered by VPA may not be audited. To audit a course, follow the same procedure you would to request the pass/fail option; you need the course instructor's signature on the application instead of the stamp required for pass/fail. It is up to the instructor of the class to approve or deny this option.
Change of Major within VPA
If you are changing your major within VPA, pick up a Change of Major form from the OSS (200 Crouse College). You must meet with the program coordinator in your intended major to be evaluated for acceptance and subsequently advised. Please be aware that changing majors might extend your time at SU, as you will need to fulfill all requirements in your new major.
The new program coordinator must sign your change of major form as proof of acceptance.
Please note that there are special instructions and requisites that vary within different departments in VPA. Approval for a change of major is not guaranteed; it depends on space availability, grades, and an interview with the program coordinator.
If you declare/change majors to (or from) arts education or music education: Meet with an academic advisor in the new major. Download an intra-university transfer application form, available through the Registrar’s website. Get the application signed by the School of Education, 111 Waverly Ave. #230, and drop off your completed application with the VPA OSS (200 Crouse College).
If you are interested in changing to a major at SU that is outside of VPA, you will use the Intra- University Transfer application (see below).
Intra-University Transfer (IUT) and External Transfer
Another option available to you is transferring in and out of programs and colleges (both within and outside of Syracuse University) during the course of your academic career. If you make any of these moves, you are referred to as a transfer student.
Students transferring into VPA from outside of SU are called external transfers. Intra- university transfer (IUT) refers to movement in and out of colleges within the Syracuse University system (including University College, SU's division for part-time study). If you transfer between departments/programs within VPA, you are changing your major.
Transferring may affect the amount of time you spend at SU, as program requirements are different for every major. Contact Hannah Nast at email@example.com for more information concerning academic requirements, transfer credit articulation, and the IUT process.
To transfer out of VPA into another college at Syracuse University, do the following:
- Discuss the requirements of the program you wish to enter and the possibility of your making the transfer with the appropriate faculty or staff in your college of interest. Most schools and colleges have posted IUT sessions that you must attend. Check with each college for particular dates/times.
- Complete an Application for Undergraduate Intra-University Transfer, and submit to your college of interest, along with any other necessary application materials.
Independent Study / Experience Credit
Independent study or experience credit is available to students who wish to explore a special problem or area of study for which a formal course does not exist. Independent study is usually a research project or academic work guided by a faculty sponsor. Experience credit is associated with fieldwork or other work experience in your program of study. The following guidelines apply:
- In general, only juniors and seniors may enroll for independent study or experience credit. Under exceptional circumstances, qualified first-year students and sophomores may enroll in lower-division independent study coursework.
- You must have a minimum cumulative GPA of 2.5 to enroll in either independent study or experience credit, with no outstanding incompletes or missing grades.
- You must plan ahead for both independent study and experience credit. Prior to enrollment, you must discuss the option with your academic advisor and fill out the proper proposal (instructions below), as you will be enrolled by the Registrar’s Office (not through MySlice). You cannot register for an independent study or experience credit after the work has started. No retroactive proposals will be approved.
- A total of 12 credits in a combination of independent study, experience credit or internship credit may count towards completion of your degree.
- Either a letter grade or pass/fail grade may be given for independent study. In some cases, letter grades may be required.
To apply for independent study/experience credit, you must submit a proposal:
- Download an Independent Study Proposal from the Registrar Forms website.
- Secure the approval of a faculty member (Faculty Sponsor) who will assist you in planning your work, oversee your progress, and grade your final work. Teaching assistants and/or graduate students may not supervise independent study and experience credit projects.
- Write your plan on the Independent Study Proposal and have it approved by your faculty sponsor, academic advisor, and department/program chairperson. Be detailed in your descriptions. Make sure you discuss with your faculty sponsor how your academic performance will be assessed, what work is expected, and the due date to submit said items.
- Return the completed and signed form to the OSS. This needs to be done by the published Add Deadline. Incomplete proposals will not be accepted. Final approval is made at the discretion of the OSS.
- The signed form serves as your enrollment form for independent study or experience credit. The OSS will forward the approved proposal to the Registrar’s Office, and the course will be added to your schedule.
Internship credit may be granted to students who seek to further their knowledge through an internship experience that mimics a real job in their area of study. An internship is a great way to explore career fields, learn new skills, and gain hands-on experience. This is usually an immersion opportunity that takes place during the summer. In addition to summer internships, students can earn academic credit for participation in local internships during the fall or spring semester.
You must be a junior or senior with a cumulative GPA of 2.5 or higher to apply for internship credit. You may pursue one to six hours of internship credit per semester. A maximum of 12 credit hours earned through combined internship, independent study and/or experience credit may be applied towards your degree. Credit may be awarded on a pass/fail basis.
Consult with the VPA Career Counselor(s) and your academic advisor, and for more information, create an account on Handshake and visit the Career Services website. It is highly recommended that students seek out internship experiences before they graduate, regardless of credit earned.
Transfer credit refers to applying credit towards your degree requirements from courses you take at other accredited colleges or universities. There are three different ways of receiving credit for classes you have successfully completed outside of SU:
AP credit: You can earn academic credit while in high school if you take Advanced Placement Courses and successfully complete the appropriate examinations administered by the Advanced Placement Program of the College Entrance Examination Board (CEEB), an independent entity. Scores from examinations are sent by this agency directly to the University. Award of credit for AP courses depends on your major, and not all AP credit is accepted by SU. You should contact the OSS for more information. The table of acceptable Advanced Placement Examinations, which includes minimum scores for acceptance, credits awarded, and course equivalencies, can be found in the academic rules section of the Undergraduate Course Catalogue. The courses listed there are the only ones accepted for AP credit. There are no exceptions.
College-level credits earned while in high school: If you registered for college-level classes while in high school, we must receive an official transcript from the institution. We cannot accept an opened envelope or a copy. The classes must have been taken at an accredited institution, and the grade received must be a C or higher.
External credit from another institution while matriculated at SU: If you plan to take courses at another institution that will transfer back into your SU degree (most often during the summer), you must obtain your home school/college’s approval before enrolling. You will need to fill out a petition to pre-approve transfer credits form (available in our office) in order to receive approval before taking credits at another institution. Check with the OSS to see if the institution of your choice is appropriate (accredited) for transfer of credits. Note the following guidelines that apply to this academic option:
- You must have a 2.0 overall GPA to qualify for transfer credit.
- The following are not accepted as transfer credit:
- Remedial/developmental course work (including ESL courses or English Language courses at a foreign institution)
- Internship credit
- Experience credit
- Independent study credits
- PED (physical education) classes
Required courses may not be taken for transfer credit without prior department and college approval.
- Only credit hours are accepted. Grades earned at other institutions are not calculated in your SU grade point average.
- Courses you wish to repeat to raise a grade must be taken at SU (cannot use a transferred class).
- A minimum grade of C (2.0) is required in courses considered for transfer. C minus does not qualify.
- Pass grades (in a course taken pass/fail) must be certified to be at least a C.
- No more than 66 credits can be transferred as a combination of credits from a two- year college, including AP exams or experiential learning.
- No more than 90 credits will be accepted in transfer towards your degree program.
- Exemptions or waivers granted by another university are not automatically granted at SU. You may apply for such waivers or exemptions after you arrive on campus.
- In order to get transfer credit, you need to request an official transcript of your credits to be sent directly to:
Office of Academic and Career Advising 200 Crouse College
Syracuse, NY 13244
- Transfer credit accepted by another institution will not be accepted from the secondary transcript. All transcripts must be originals.
- All transfer credit is evaluated based on your particular degree program. Only applicable credits will be accepted and awarded.
- If a student subsequently takes a course at SU for which the student has previously received transfer credit, the transfer credit will be removed.
Leaves Of Absence, Withdrawal, and Readmission
A Leave of Absence from the University is a voluntary, planned interruption in your studies initiated by you, the student. An Administrative Withdrawal is initiated by the University and is usually associated with academic suspension or a disciplinary action. If you decide to take a leave of absence, contact the VPA OSS to complete the appropriate forms.
If you leave school before the Academic Drop Deadline, all courses will be automatically removed from your transcript. Only the effective date of your leave of absence will be recorded on the transcript.
After the academic drop deadline, courses for which you are enrolled remain on the transcript, and grades of WD are recorded. After the Withdrawal Deadline, a grade of F is recorded for all courses. Incomplete grades are not given for leaves of absence; only grades of WD and F can be recorded on transcripts.
You may apply for readmission if you have taken a leave of absence or are withdrawn from the University. You can request an application for readmission from the Office of the Dean of Students (Steele Hall Room 306) or in the OSS (200 Crouse College). If you are not on campus, call 315.443.2517 to request an application for readmission. Readmission is contingent upon both your eligibility to return and availability of space in the college and program of your choice.
Petitions to the Faculty
A petition to the faculty is a generic form used for a variety of reasons, including requests for exceptions and substitutions to your degree program and documentation in support of your requests. Blank petitions are available for download from the Registrar’s website.
Clearly state on the petition what you want and why, and attach supportive materials such as transcripts, course descriptions, letters from faculty, etc. Depending on the nature of your request, different signatures are required; ask someone in the VPA OSS who should approve and sign your particular petition. Submit the petition to your academic advisor for review, and for an approval signature. Copies of your petition remain with you, your academic advisor, and in your permanent file.
Common uses for the Petition to the Faculty include:
- Substituting one required course for another
- Substituting a major course from another school for one at SU
- Any other deviation not covered by a different procedure
Special Programs / Study Abroad
Departmental policies and practices may restrict your ability to participate in some of the following programs. Be sure to discuss your plans thoroughly with your academic advisor.
The Renee Crown University Honors Program is open to academically qualified students. It is designed to provide a challenging intellectual opportunity for students who demonstrate a high degree of academic achievement. In the majority of cases, if you qualify, you will be admitted to the University Honors program when you are admitted to SU. For more information about the program, contact the Honors Program (306 Bowne Hall, 315.443.2759).
The Syracuse University Study Abroad program (SU Abroad) offers you the chance to spend time studying in another country or US city. Some of the unique opportunities for VPA students include:
- Drama in London
- Design in London
- Music Industry/Sound Recording Technology in London
- Music Performance/Education in Strasbourg
- Tepper Semester (Drama in NYC)
- Music Industry in Los Angeles
- Studio Art/Illustration in Florence, Italy
- Film in Prague, Bologna (Italy), or Los Angeles
- Art Photography in Florence
Because studying abroad often requires a portfolio review or audition, and always requires a good deal of preparation, it is best to start planning for this experience early, usually in your sophomore year. You will be required to meet with your academic advisor in the semester prior to going abroad.
For more details about studying abroad program options, including costs and financial aid, call or stop by the SU Abroad Office at 106 Walnut Place, (315.443.3471 or 800.235.3472). While studying abroad, registration for the following semester takes place online through the SU Abroad Centers.
GRADES AND ACADEMIC EXCELLENCE
VPA and Syracuse University grade on a four-point, plus and minus system. Grading symbols, their worth, Grade Point Average (also referred to as GPA) and academic standards of excellence are as follows:
Grade Points per
0 (Figured like an F in
Variable-length Course (Grade not
Did not attend and did not withdraw
To calculate your semester GPA, multiply the number of credits given for the course (usually
3) by the number of grade points given for the grade you received (see above). For example, a 3-credit course in which you received a B would earn you 9 grade points for that course. Add all of the grade points you received in the semester, and divide by the number of credits you carried. To calculate your cumulative GPA, add all of your semesters' grade points together, and divide by the total number of credits you have carried. There is also a GPA calculator available on MySlice.
Credits transferred from other institutions are not calculated into your GPA; use only SU credits and grades in your calculations. A grade point is never rounded up or down.
Academic excellence is recognized on a number of different levels of achievement and at different times in your academic career. Ongoing, cumulative recognition of academic excellence includes your designation as:
- Student in good standing: having a GPA of 2.0 or better.
- Dean’s List: If you achieve a GPA of 3.6 or better while carrying a minimum of 15 credit hours of graded coursework, exclusive of pass/fail, you will be placed on the Dean's List for the completed semester. A Dean's List card will be sent to your permanent address if you become eligible.
The following honors are conferred at graduation and noted on your diploma: Cum Laude (with honors), for a GPA of 3.4 or better
Magna Cum Laude (high honors), for a GPA of 3.6 or better Summa Cum Laude (highest honors), for a GPA of 3.8 or better
You must complete a minimum of 60 graded credit hours at Syracuse University to be eligible for conferred honors.
Incompletes and Missing Grades
An Incomplete is given only if you can demonstrate that it would be unfair to hold you to the normal time limits of a course. A common reason for taking this action is extended illness or a similar exceptional circumstance. If you must take an incomplete, download the form from the Registrar’s website and complete it with your instructor. Make sure specifics on the projects to be completed, as well as a due date, are included. The form must then be approved by the VPA OSS before it gets sent to the Registrar’s office. This form becomes a contract between you and your instructor that specifies the reasons for granting the incomplete, and the conditions and time limit agreed upon for its removal.
An “I” will appear on your transcript and is calculated as an F in the grade point average until the instructor submits the final grade. An incomplete may result in academic probation status for the semester in which the “I” is given. Do not re-enroll for a course in which you wish to remove an incomplete. A student may not graduate with outstanding Incompletes. If the student has earned the required number of credits and met all degree requirements without the incomplete class, and if the student’s cumulative average equals or exceeds the minimum requirements of the school/college, the school/college will certify the completed degree and any outstanding Incompletes will be changed to the default grade prior to posting the degree.
Missing grades are grades not reported by your instructor and are disregarded in calculating your GPA or progression towards your degree completion. You should contact your instructor immediately to determine why a grade is missing from your record. If you cannot locate your
instructor, see the chairperson of the department/program in which the course was taught. You cannot graduate with a missing grade in your transcript.
Improving your GPA
You may repeat a course to raise your grade by enrolling for and retaking the same Syracuse University course. This is referred to as flagging a course. Make sure the course prefix and number are exactly the same as the course you took before. Equivalent courses taken at other institutions are not counted as repeated courses at SU and cannot be used to raise your grade. No courses may be repeated more than once to raise a grade (unless it is required for your degree), and no courses may be repeated to raise a grade after your degree has been conferred.
- You may repeat an academic elective course in which you have received a grade of D or F.
- A studio course may be repeated only when a grade of F has been received.
- Failing a required course will affect your progress towards graduation. Most courses are the pre-requisite for the following semester/year course, so if you fail one course you will not be allowed to continue with upper level courses until you receive a passing grade.
A course that has been repeated will count only once toward the hours carried and passed for graduation. Your transcript will note that the course has been repeated. Both grades will appear, but only the second grade (whether higher or lower than the first grade) will be calculated into your GPA.
Another form of flagging a course can occur at the time of transferring from one SU college to another. If you transfer into VPA and have accumulated courses that cannot be included in your new program of study, you may request to have these courses flagged for exclusion from your GPA (see OSS). Flagged courses and grades are not deleted from your transcript.
You may not flag courses to make yourself eligible to transfer; flagging occurs only after you have been admitted to a program. Be aware that this action could affect your eligibility for some financial aid awards in either a positive or negative way. See your financial aid counselor to discuss this option before you request flagging a course or courses.
If you receive a grade that you believe to be grossly undeserved, there is a very specific protocol for questioning a grade. SU Policy for grade appeals outlines the steps you may take ranging from the necessary initial conversation with your instructor through the grade appeal process.
Your transcript is the official record of the classes you have taken and the grade you have earned in each. You may request, in person or in writing, an official copy of your transcript from the Registrar’s Office (Steele Hall Room 106). The VPA OSS cannot give you a copy of your transcript or copies of transcripts from other institutions.
When your grades are very low, or you are not making progress towards your degree, you will be placed on probationary status.
Probation is a warning that you need to pay more attention to and put more effort into your academics. Probation as an academic action should not be unexpected. If your performance in a course is poor, your instructor may speak with you directly, and/or may decide to raise a flag through Orange SUccess. If this happens, or if you are having difficulty with a class, you should have a conversation with your instructor as soon as possible. The sooner you take action, the better your chances are of improving your grade.
All decisions about academic probation and subsequent suspensions are made by the academic standards committee of VPA. Your academic advisor, or other members of the university community who have special insights into academic standards and processes, may be invited to sit with the committee as non-voting participants. The VPA OSS is empowered by the college to impose probation actions described in the Academic Rules and Regulations section of the Undergraduate Course Catalog. Be aware that if you are under any academic probation your financial aid may be impacted. Below are the different types of probation and their criteria:
College Probation results from a semester GPA below 2.0 with a cumulative GPA above 2.0, or from excessive NAs, incompletes, or failure for other reasons to make normal progress towards your degree.
Academic Probation results from a cumulative GPA below 2.0, or failure to make progress towards your degree (for more than one semester).
Probation, One-Semester Trial results from serious deficiencies in progress toward your degree requirements, usually including a cumulative GPA below 2.0. You will receive a letter specifying that certain requirements must be met by the end of the term. Failing to meet these requirements may result in suspension.
Probation students are required to meet with the Assistant Director of Student Success in VPA OSS regularly during the semester(s) they are placed on academic probation to develop plans for success. Students must be proactive; they will need to attend a mandatory Student Success Seminar during the semester.
As you are placed on probation, the Academic Standards Committee establishes reasonable criteria that you must meet to get off probation. If you fail to meet the minimum criteria to get off probation, or otherwise depart from standards required to be a student in good standing in VPA, you may be placed on Academic Suspension. Academically suspended students are officially withdrawn from the University.
In some cases, you may appeal academic suspension decisions by submitting a letter stating your grounds for appeal. Appeals must be based on evidence regarding your academic status that was not originally considered by the Academic Standards Committee. The appeal letter must reach the VPA OSS by the date given in your notification letter. Your academic advisor, or other members of the University community who have special insights into academic standards and processes, may be invited to sit with the committee as non-voting participants in the appeal process.
If you are suspended from VPA for academic reasons, you will not be allowed to take any coursework at the University; your next semester’s registration will be canceled. You may apply for readmission after at least one calendar year from the date of your suspension. Your first step in this process is to send a letter to the VPA OSS requesting readmission, describing in the letter how you spent your year away from school.
Other reasons for being suspended from the University include giving or receiving aid in examinations, committing plagiarism, falsifying any University academic record, or being found guilty of any form of academic dishonesty. The University’s Academic Integrity Policy and Procedures are available to review online. For your own protection, please review the student resources located on this website and seek clarification if you are unsure about what constitutes academic dishonesty.
GETTING READY TO GRADUATE
Junior Credit Check
In the spring semester, juniors should meet with their Academic Advisor in the OSS (200 Crouse College) for a credit check. Students that have not met with an advisor by the end of their junior year may do so during the fall of their senior year (preferably within the first two weeks, in case there is any need for schedule adjustment). Academic Advisors are responsible for signing off on your degree and can answer any questions you have about your credits or degree progress. Your Academic Advisor will help you determine what degree requirements you have left to complete. To make an appointment with your Academic Advisor in VPA OSS, please request a meeting time through Orange Success.
Degree Works is a web-based tool designed to help students monitor their degree progress. This will not take the place of face-to-face meetings with advisors, but it will facilitate the process.
Juniors that are planning to study abroad in the Spring semester must have their credit check in the Fall, prior to going abroad.
The diploma request is essentially an order for your diploma. Students who intend to graduate should file their diploma request on MySlice. A diploma will not be ordered for you, nor will you receive notice of commencement activities, until you have submitted your diploma request. You should file your diploma request in the fall of your senior year to make sure you are included in commencement materials and mailings. Questions should be directed to the Diploma Office (315.443.2222).
Last Semester Senior Rate Exception
If as an undergraduate you have completed eight regular semesters of academic work as a full-time student on the Main Campus, and you have eleven or fewer credits to complete towards the baccalaureate degree, you may petition through the VPA OSS to take these credits during your last semester at the University College tuition rate and still receive your degree from VPA. Undergraduates enrolled in a five year program must have completed ten regular semesters of academic work as full-time students on main campus to qualify for the rate exception. If you complete your degree requirements in fewer than eight regular semesters, you are not eligible for this rate exception.
Graduation and Commencement
When you have satisfactorily completed all degree requirements, you are eligible to participate in commencement. The lists of degree recipients and honors conferred are tentative until degrees are certified following the ceremonies in May. If it is reasonable to assume that you will complete degree requirements in summer sessions immediately following May commencement, you may participate in those commencement activities. December graduates attend commencement the following May.