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Video Tutorial How to Add Co-Publisher or Co-Editor in MediaSpace


Media owners can change the media ownership (for example in case the owner is leaving the organization and someone needs to take ownership of the media). They may also add co-editors, co-publishers, and co-viewers.


The types of collaborators and their permissions are as follows:

  1. Co-Editors - can edit the entry's details and metadata, trim media, replace media, edit captions, edit chapters and edit slides. Co-editors cannot delete media or add new co-editors and co-publishers. Co-editors can see the analytics page for the media they co-edit.
  2. Co-Publishers  - can publish media to their entitled Categories or Channels. This option must be enabled by your KMS administrator for this tab to display. Group support may be enabled for the Media Collaboration features. When enabled, you can select groups that may be assigned as co-editors/publishers for an entry.
  3. Co-Viewers - are only able to view media and do not have editing permissions, nor are they allowed to view unlisted entries, unless they are also co-publishers or co-editors of that entry.


To change an entry’s media owner

  1. Access the Edit Media Page. 
  2. Click on the Collaboration tab.
  3. Click Change media owner.
    The Change media owner window is displayed.



  4. Enter the username for the new owner. 

  5. Click Save.


To add Co-Editors, Co-Publishers and Co-Viewers.

  1. Access the Edit Media Page. 
  2. Click on the Collaboration tab.
  3. Click Add Collaborator.
    The Add Collaborator window is displayed.


  4. Enter the collaborator’s user name or ID or the group's name or ID. You can add users/groups that are available on the site and you can use the auto-complete function (from 3rd letter and on).
  5. Check the type(s) of permissions for the collaborator you are adding to the media entry.
  6. Click Add.
  7. To view the collaborators’ permissions click View all Permissions and select the type of collaborator.
  8. Use the editing options/icons in the Actions column to edit/delete the collaboration options.

Your KMS administrator may also configure the option of adding co-editors, co-publishers, co-viewers or Webcast Moderators during upload of an entry in KMS or KAF.

Filtering for Entries to Which You Have Privileges

In My Media, there is a filter to “View Ownership". The options are:

Selecting one of these filters in the Media Collaboration tab displays the entries where you have that collaborative privilege.

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