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Its toc



numbers at Syracuse

Most items received by the SUL are assigned call numbers. A few formats: Microfilmmicrofilm, sound cassettes, and videos are assigned accession numbers. (A straight numbering system with no subject meaning i.e. Microfilm 300)


SU allows all call numbers, except for

  • Z over 1200 (ZA is OK). For bibliographices bibliographies we use the subject number.
  • PZ (may be acceptable for some children’s literature)
    • General juvenile fiction classes in PZ7
      • 1st cutter based on author's name
      • 2nd cutter based on title
      • End with date
  • Aug. 2022- All juvenile non-fiction is classed with the topic in the regular subject classes. 
    • Before Aug. 2022 non-fiction classed as   
      • (History classes in PZ9)   
      • (Science classes in PZ10)
      • (Miscellany classes in PZ8.9)
        • 1st cutter based on author's name
        • 2nd cutter based on title
        • End with date
  • Canadian call numbers : PS8001- 8599, FC
  • If you have a collected number check to see that SU uses the collected number.



  • Score call numbers are addressed in thethe Score Procedures

When your record has an


incomplete call number

SUMMIT contains items Cuttered cuttered following both LC and Cutter Sanborn; as a result, they are not uniform.


The following is from the LC Subject Cataloging Manual : ShelflistingShelf-listing

1. General rule. 

Add  Add the date of imprint to all monographs. Examples:

    1976?                         use 1976
    ca. 1976                      use 1976
    1981, cl980                   use 1981
    1971, cl972                   use 1972
    1979 [i.e.1978]               use 1978 
    1962 or 1963                  use 1962
    1969 (1973 printing)          use 1969 
    1980 printing, c1957          use 1957
    1979 [distributed] 1980       use 1979
    1979-1981 use 1979            use 1977
    between 1977 and 1980         use 1978
    1978/79 [i.e. 1978 or 1979]   use 1978
    1977 (cover 1978)             use 1970z [if corporate body, use 1970]
    197-                          use 1970z [if corporate body, use 1970]
    197-?                         use 1900z [if corporate body, use 1900]
    19--                          use 1900z [if corporate body, use 1900]
    19--?                         use 1900z [if corporate body, use 1900]


3. Exceptions to adding a date

a. Supplement and indexes. 

Do  Do not add a date to the call number after the designations Suppl. or Index. Examples:


   .C64 1977
   .C64 1977 Index
   .C64 1977 Index 2

b. Classes


sub-arranged by date only. 

If  If a work is classed in an area which is subarranged sub-arranged by date only, do not add another date to the call number. Instead, add a work letter starting with a to the date. Example:

   CD1106 1918
   CD1106 1918a, etc.

c. Classes


sub-arranged by date and main entry. 

If  If a class is subarranged sub-arranged by date and main entry add the imprint date to the number. Follow this instruction even if a date appears as part of the classification number.











d. Loose-leaf materials. 

Do  Do not add a date to call numbers for the following types of publications:


For a translation of a work, use the same cutter that LC used for the original title and add digits to this cutter according to the following table so that the translation will be shelved next to the original. See Subject Cataloging Manual: Shelflisting Shelf listing Sheet G150. See also Dartmouth's local translation Cutter Tables for guidance


.L318 Spanish translation

.L319 Ukranian Ukrainian translation

  • If you have a language not on the list. See a supervisor and we will add it locally.


   **If you are not confident of the number let a Supervisorsupervisor review it.**

Work letters

Work letters help avoid using identical call numbers for different works. LC adds work letters to distinguish between editions published in the same year. The first edition cataloged takes the date alone. The second edition published in the same year takes a work letter “b”. If a third and fourth appeared they would get c and d. If a publication date is uncertain, LC adds z to the date expressed as a decade. (1990z indicates an item was published in the 1990s.)


The following call numbers cause problems:


-PS8001-PS8599 for Canadian literature


  • If you feel confident in your call number assignment, use it and finish processing the title, if you are far less than confident, give the suggested call number to your supervisor.

When your record has


no call number

If you have a record with no LC number you have to take additional steps.

  • Look at the Institutional records in OCLC to see if other institutions have assigned a call number. (Look under Cataloging - Show - Institutional → Institutional Records) If other institutions have call numbers, check in the local catalog to see if they would make sense locally.


Call number selection in the case of fiction is fortunately simplified by the fact that the authority record for the author (should) contain(s) the unique call number assigned to the author/artist. When this happens, use it and be thankful. If not, go to the catalog (Voyager or LOC -- use the OPACs for this, it's easier) and search for the author/artist and use the call number found there to be customary for that individual. Failing at this, identify a contemporary of the author who has an authority record and call number and follow the rules obtained by looking that author up in classweb Classweb (lookup by call number identified, of course). Don't forget to consider that a book about an author is not the same as a work of fiction by the author. Classweb will address this, too.

The 852 Subfield subfield z

Some units choose to display public notes in a subfield z, for example serials will add notes about the location of current issues. This is not a practice that we are encouraging for monographs. If there additional information you feel would help the public regarding the item in hand, talk to a supervisor, do not just add a public note to the MFHD record.