This is a checklist of steps to perform when starting/ending the webinar.
Note - Before starting a webinar, make sure you have the Q&A, Practice Session, and Record automatically enabled in the webinar options of the scheduling of the webinar.
Start the Webinar in the Practice Session
Disable – Allow Attendees to Raise Hand.
Set video layout for Attendees
Panelists - Test audio/video of each panelist as they enter the practice session. They will be muted upon entry.
Hide Non-Video Participants - For panelists that don't need to be on camera (including Host, CC interpreter, panelists Panelists assisting with technical aspects, etc).
When you are in the Gallery View, click on the 3 dots at the upper right-hand corner of their the Panelist participant box. Choose Hide Non-Video Participants to hide all users with their video off.
Reports - After the webinar is finished, reports can be downloaded immediately following the webinar. Access reports from the web portal. Select Webinar.
Attendance Report - Displays details about each attendee.
Search for Webinar - Generate Report (Check Boxes - Summary information will be included at the top of the report & Sort the attendee list by attended status)
Q&A Report - Displays questions and answers from the webinar.
- Host - The host of the webinar is the user who the webinar is scheduled under. They have full permissions to manage the webinar, panelists, and attendees. There can only be one host of a webinar. The host can do things like stop and start the webinar, mute panelists, share content, and more.
- Panelists - The panelists are full participants in a webinar. They can view and send videoenable their audio/video, chat, screen share, , etc. The host can also disable some features for panelists, including starting video, sharing your screen, and recording.
- Attendees - The attendees are view-only participants. They can only interact with the host and the panelists through the Q&A.