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Overview
This is used when purchasing a service from another University department such as but not limited to catering services, parking permits, and/or bookstore purchases.
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Completion Instructions
- Charge Department Information
- This is simply the name of the Department ordering items or services
- Chart String and Sponsored Awards/Cost Sharing
- This area denotes the fund, department, program, and account you will be charging the expense to. These numbers together reference a specific accounting location known at the University as a Chart String.
- Chart String areas that must be completed include:
- Fund
- Department
- Program
- Account
- Additional areas that must be completed if using a sponsored chart string (typically a fund 13):
- Project
Activity
Budget Reference also known as a "Bud Ref"
Tip a MyCode is not a required field; however, use of a MyCode allows for tracking of revenues or expenses in a more specific manner. If you are using a MyCode ensure that it is correct and that you know what it is for.
Deliver to Information
- Department
- Name of the Credit Department or the department rendering items or services to the charge department
- Address
- this is the address where you would like the ID delivered to. A room number and building will suffice.
- End User
- This is the person who is to receive the ID at the address and the department noted above.
- Date of Order
- This is today's date
- Delivery Wanted By
- The date that delivery should be completed
- Requested By
- Your name
- Phone No.
- your extension or phone number
- Physical Plant Work Order and Project No.
- If you have a physical plant work order No or project number write it here
- Department
- Description Section
- here you can write a brief description of the services or items needed. If desired you can complete this section using all fields or simply write a brief description in the main section.
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