We recognize that not every organization has someone with web design skills and not every organization has the time or funding to worry about website hosting. Consequently, ESE Technical Services has collaborated with the Office of Student Activities, Barnes Center Recreation, and the Office of Fraternity and Sorority Affairs to present options for organization’s web needs.
Can any student organization request a website?
ESE Technical Services provides web hosting and technical support to the following student organizations only:
- Undergraduate student organizations recognized by the Office of Student Activities
- Greek Organizations registered by the Office of Fraternity & Sorority Affairs
- Sports clubs recognized by the Barnes Center Recreation group.
A complete list of these organizations can be found by referring to the 'Cuse Activities website.
What options are available for website hosting?
Option 1 - WordPress
ESE Technical Services provides organizations and clubs with access to a convenient method of creating websites using WordPress. WordPress is an easy to use content management/blogging tool that can be enhanced through the use of plugins and themes. Our implementation allows us to maintain blogs and websites for multiple organizations and clubs with a single installation of WordPress while still providing those organizations the ability to customize their individual site. To request a hosted site in the WordPress environment, please contact ESE Technical Services at email@example.com.
Option 2 - Traditional Web Hosting
Under special circumstances, ESE Technical Services will provide server space for a traditional, coded website for a student organization. This option requires someone in the student organization who has significant experience in web design/development. However, we highly recommend that student organizations chose WordPress rather than this option. As membership in organizations change, the expertise to maintain this type if site may no longer be available and maintenance/updating of the site will become more difficult. If you believe your needs require this level of service, please contact Technical Services at firstname.lastname@example.org. Please note: This web hosting option does not allow for the installation of web applications on an organization’s hosting space. Maintaining and securing that type of website is outside the scope of our service.
Can a Student Organization request any domain name for its website?
Generally, no. Web sites hosted in the Technical Services’ WordPress environment have the following URL: https://studentorgs.syr.edu/<name> where <name> represents a single word description of the organization (e.g. https://studentorgs.syr.edu/sailing).
Who can edit/maintain a Student Organization website?
Student Organization’s can request that any member of their organization be provided access to edit/update their website. Login to the WordPress environment is restricted by NetID so student organizations can send the website URL and NetIDs of members who need access to email@example.com.
How long are websites active? Do they ever expire?
Technical Services will monitor activity on the websites of student organizations. Organization websites that have not been updated from year to year may be deactivated and have their access to the WordPress environment removed. Initially, an inactive site will be archived (i.e. it will no longer be visible but saved in the WordPress environment). If an organization's website or account has been archived, please email firstname.lastname@example.org to have the website brought back online. Sites that are archived with no further activity for an extended period will be deleted.
Are there any limitations on the size and type of content on a Student Organization website?
Technical Services currently does not limit the amount of space or pages that an organization’s web site uses. The content of all submissions from student organizations must be consistent with Syracuse University’s Code of Student Conduct, Office of Student Activities’ standards and institutional values. Issues regarding content and illegal use of the Enrollment and the Student Experience web site will be directed to the organization’s consultant in the Office of Student Activities. Storing copyrighted software or media on a Student Organization website is strictly forbidden. Also, to ensure that members of the university community can effectively access web content, websites hosted by the university should adhere to the University Accessibility Policy. Technical Services can provide guidance on making an organization website more accessible. Please note: Student organization websites can not collect payments. Please refer to your consultant in the the Office of Student Activities, Barnes Center Recreation or the Office of Fraternity and Sorority Affairs for fundraising options.
Will ESE Technical Services develop a website for a Student Organization?
Technical Services will build a basic website structure for student organizations but it is the responsibility of the organization to input the website content. Technical Services can provide training on the use of WordPress if organizations require it. We can also assist organizations if their needs are more complicated than basic web pages. Email email@example.com to request training or additional assistance.
Does ESE Technical Services provide E-mail accounts for use in conjunction with a Student Organization’s website?
No. If a student organization finds it necessary to have an e-mail account affiliated with its corresponding web site, they can create a group in SUMail (the student email system in the Office365 environment) and add organization members to it. Groups created in the Office365 environment will have an associated @sumail.syr.edu email address (e.g. if you create a group in SUMail called sailingclub, it will have an email address of firstname.lastname@example.org). Emails sent to that address will be directed to all members of the SUMail group.