Center for Online & Digital Learning
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Orientation

orientation


Logistics

logistics


Instructional Designer Meetings

meetings

  • Invite staff/instructors to appropriate group meetings (In Teams, Outlook, and (IDs - Planyway)
  • Attend both an initial meeting and a transfer from temp to live (Both with an instructor)
  • Meet with any key 4th-floor people (they're all key, but especially key for IDs)
  • How to set up meetings with reps for Pearson, etc.


Student Workers

student workers

U.S. Students:

  • Complete the I-9 form for the employment eligibility verification with Student Employment Office (210 Steele Hall) or Human Resources (HR Address: 640 Skytop Rd, Syracuse 13244)
  • Provide original documents for employment authorization (e.g., U.S. passport, social security card).
  • Acknowledge the pay notice in MySlice.
  • Set up direct deposit in MySlice / Pick up checks weekly
  • Record time worked:
    • Access Time Clock Plus to clock in and out throughout the shift.
  • Taxes:
    • Students must submit a W-4 form to the Payroll Office. Payroll will mail a W-2 statement to the student's permanent address as it appears in the Student Records System by Jan. 31 for the previous calendar year.


International Students:

  • Complete the I-9 form for the employment eligibility verification with Student Employment Office (210 Steele Hall) or Human Resources
  • Provide the documentation:
    • Original current I-20 or DS-2019
    • Passport
    • Printout of your electronic I-94
    • Your Social Security Card (if you have one).
  • Acknowledge the pay notice in MySlice.
  • Set up direct deposit in MySlice / Pick up the checks weekly
  • Recording hours worked:
    • Access Time Clock Plus to clock in and out throughout the shift.
  • Complete the Foreign National Information System Form. Payroll will send the student worker a link to the Foreign National Information System Form shortly after the student worker is hired.
  • Special notes:
    • If the student worker is an SU athlete: Complete the Student-Athlete Employment Clearance Process at the Manley Field House Compliance Office and obtain a copy of your Student-Athlete Employment Clearance Form. You must submit a photocopy of your completed Student-Athlete Compliance Form to Student Employment when you complete your I-9.
    • If the student worker is a J-1 student not sponsored by SU: Obtain a letter from your J Sponsor (e.g., IIE, AMIDEAST, IREX, Fulbright, LASPAU) approving your on-campus employment. You must submit a copy of this letter to Student Employment when completing your I-9.


International Temp Employees (F-1 Visas):

Work with Initial OPT (Optional Practical Training) – 12-month duration:

  • Report the employer and supervisor information to USCIS (U.S. Citizenship and Immigration Services) through the SEVP (Student and Exchange Visitor Program) Portal.
  • Complete the I-9 form for the employment eligibility verification with Human Resources
  • Provide the Employment Authorization Document (EAD card) to Human Resources.
  • Acknowledge the pay notice in MySlice>Other Employee Services>View My Pay Notice
  • Set up direct deposit in MySlice / Pick up the checks weekly
  • Recording hours worked:
    • Access Time Clock Plus to clock in and out throughout the shift.
  • Complete the Foreign National Information System Form. Payroll will send the employee a link to the Foreign National Information System Form shortly after the employee is hired.

Work with OPT Extension – 24-month duration:

  • Complete the I-983 form with the employer and supervisor, then send it to USCIS for OPT extension application.
  • Complete the I-9 form for the employment eligibility verification with Human Resources
  • Provide the following documentation to Human Resources:
    • I-765 Application for Employment Authorization receipt
    • STEM Employment Authorization Document (EAD card)
  • Acknowledge the pay notice in MySlice> Other Employee Services>View My Pay Notice
  • Set up direct deposit in MySlice / Pick up the checks weekly (Location?)
  • Recording hours worked:
    • Access Time Clock Plus to clock in and out throughout the shift.
    • OR, enter the working hours in MySlice > Employee Services> Human Resources and Payroll Services> Time
  • Complete the Foreign National Information System Form. Payroll will send the employee a link to the Foreign National Information System Form shortly after the employee is hired.


Resources:

  1. USCIS (U.S. Citizenship and Immigration Services) - Form I-9 Acceptable Documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
  2. USCIS - I-9, Employment Eligibility Verification: https://www.uscis.gov/i-9
  3. SEVP (Student and Exchange Visitor Program) Portal: https://www.sevp.ice.gov/opt/#/login
  4. USCIS – I-983 form: https://www.ice.gov/doclib/sevis/pdf/i983.pdf
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