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Can we scan the release forms or do we need to maintain the paper?

retention policy for releases

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A copy of a release, such as an electronically scanned copy of the original, signed release, should be sufficient. The New York Civil Rights law specifies that written consent is required, as opposed to oral consent, so we may be able to develop an electronic “written” authorization to be used at some point in the process in lieu of hard copy authorizations. While many states have expressly authorized electronic signatures as being as fully binding as written signatures, New York has not done so yet, so keeping signed, paper authorizations is still the preferred practice. We can research this issue in further detail if desired.