Approved by the Information Studies Faculty, 8 November 2002. As amended 5/8/06, 4/15/11, 4/13/2012, 3/24/17, 1/19/18

Welcome

Welcome to the School of Information Studies (iSchool) at Syracuse University.

This handbook is for all students pursuing the graduate program of study for the Ph.D. in Science and Technology degree.

The Ph.D. in Information Science and Technology is a full-time, residency-based, research- oriented degree awarded for excellence in the advancement and dissemination of new knowledge in the information field. Our program addresses information-related phenomena in all settings: individual, organizational, societal, political, and technical.

Since the program’s inception in 1969 as the first broad, interdisciplinary doctorate in the field, the PhD in Information Science and Technology has been training researchers, educators, consultants, and others who share the view that information is a manageable resource.

Our students are expected to develop mastery across aspects of human uses of information, technologies that work with information, and theories of information. Our program is human- centered, rather than computer-centered – distinguishing us from the program in computer science and computer engineering. The Ph.D. in Information Science and Technology is also more technology-oriented than most programs in psychology, sociology, communications and management/organizations.

The focus in the PhD program is to train the next generation of scholars and intellectual leaders in the information fields. A strong Ph.D. program helps our research-active faculty to achieve their scholarly goals and expand their impact and both their and the school’s reputation. As such the Ph.D. program serves as a recruiting device, helping us to attract excellent young faculty. We are both extremely proud, and committed to ensuring, that our graduates are consistently winning scholarly awards and are prized by employers and colleagues for their broad, interdisciplinary training combined with methodological and topical depth.

The iSchool PhD is a research degree and about two-thirds of the 140+ graduates enter academia. The rest work in research labs, policy-oriented organizations in governments and the non-profit sector, and some become entrepreneurs. Given the focus on preparing future faculty peers, the PhD program also provides for advancing its graduates skills for teaching excellence.

Learning Outcomes

Resources

There are several faculty and staff resources supporting the Ph.D. program.

Program Director

Each degree program in the School has a Program Director. The Program Director acts as a central resource for questions regarding program requirements, curriculum decisions, funding, and has oversight of the program. The Program Director also acts as a liaison between individual programs and the School as a whole. In this role, he or she is your advocate for matters concerning policy and procedures, and for special problems that might arise. He or she approves milestones, petitions, transfer credits, and leaves. Currently, Steve Sawyer is the Doctoral Programs Director.

Program Manager

The Program Manager works in conjunction with the Program Director to execute all aspects of the program. The Program Manager provides program oversight, runs Ph.D. admissions, manages doctoral records and paperwork flow, oversees milestones, plans all program events and activities, and works with the faculty advisors and the Graduate School. In this role, he or she is your advocate for matters concerning process, administrative questions, and milestones. Currently, Jennifer Barclay is the Doctoral Programs Manager.

Faculty Advisors

Before the start of the first semester, each student is assigned a faculty advisor. The faculty advisor serves as a mentor for academic and professional development. Students may see their faculty advisor for questions about specific course content, questions regarding which electives to take to fulfill a specific career goal, etc. Students may seek advice from any faculty member, not only the advisor.

Graduate Academic Advisor

The Graduate Academic Advisor assists Ph.D. students and faculty with registration, add/drop forms, leave paperwork, and missing grades. He or she may also review and provide input on graduate petitions. Jose Tavarez (jltavare@syr.edu) is the Graduate Academic Advisor.

Graduate School

The Graduate School, located in Lyman Hall, provides a variety of professional development, research, and support programs for the nearly 4,000 masters and 1,400 doctoral students on our campus. Individual graduate programs are administered by departments or interdisciplinary committees and are subject to approval by the appropriate schools and colleges and by the University Senate. These policies and standards are administered by the Graduate School. All post-baccalaureate degrees are awarded through the Graduate School, so all milestone paperwork will need to go through the Grad School to be certified. Kristina Ashley is the Graduate Program Coordinator.

Information Technology Services: The iSchool houses its own Information Technology Services (ITS) team, located in 002M Hinds Hall. The team's primary role is to assist faculty and staff with their technology needs, but can help students with iSchool-related computing issues, such as questions regarding the lab computing environments, issues accessing the remote lab, and issues downloading software. For assistance, visit the online help desk form and submit a ticket via www.my.ischool.syr.edu/it. Enterprise level issues (e.g, web, email, learning technologies) are handled by the University’s ITS team at www.its.syr.edu.

Center for International Services (CIS)

For international students, CIS is the first and possibly most important place you will visit on campus. CIS works closely with the Graduate School and all academic departments to assure that international graduate students enrolled at SU can achieve their academic objectives and become an integral part of the SU academic community.

CIS' primary objective is to assist international students in maintaining compliance with U.S. immigration laws, and provides information and updates on immigration regulations, weekly seminars on immigration topics, and walk-in appointments with an advisor. CIS is the place to go on campus if you have questions regarding curricular practical training (CPT), employment, health insurance, immigration regulations and status, optional practical training (OPT), passports, travel, the I-20, and visas. CIS staff is also the best resource for important check-in documents, information about different offices and points of contact around campus, and information about housing, banking, driving, taxes, and technology. If you have personal, social, academic, health, housing, or financial problems, the CIS staff offers advice and counseling.

CIS provides you with an orientation program designed and conducted especially for new international students. This orientation program is held the weekend prior to the opening weekend of the University. Check the website for the exact time, date, and location of orientation. To ensure you do not miss any important information, be sure to check your syr.edu email account on a regular basis. Visit international.syr.edu for more information.

Academic Rules

The official academic rules of Syracuse University are here:

Any reference to Academic rules can be found in these links.

Nominal Doctoral Program Sequence of Events (Progress of a Student through the Program)

Starting the program

  1. A student applies and is admitted (see section 2).
  2. A temporary advisor is assigned (see section 4). This advisor is not expected to have overlapping research interests, but to serve as guide and advocate for the new student and to help them make the transition to the iSchool and Ph.D. program. There is every expectation that in the first 6-18 months of the program this advisor will give way to one that is more closely aligned with your research interests and goals.

Year 1

  1. Coursework and other activities are planned with the faculty advisor (see section 5). A typical semester workload is two courses plus the Practicum in Research (IST 810) and Practicum in Teaching (IST 840) (see section 6), for a total of nine (9) credits of graduate study. Students working as teaching or graduate assistants normally take three courses, or 9 credits.
  2. A regular advisor is chosen, usually no later than the end of the first year in the program. The regular advisor may, but need not, be the same person as the temporary advisor (see section 4).
  3. The student starts a portfolio. In the Spring of the first year, the first evaluation meeting is held (see section 8).

Year 2

  1. Continue planning the program of study with advisor. A committee may be formed to provide additional advice.

  2. Annual evaluations will be held each Fall semester (see section 8) until the student reaches candidacy.

Year 3+

  1. During the third year, but no later than the fifth year, the student forms a committee, and schedules a committee meeting to obtain certification of completion of program of study (End of Coursework, section 10 and Credit Hours, section 11).

Candidacy to Completion

  1. When the student obtains certification of completion of program of study, the School will certify the student as having completed the comprehensive exam (see section 13). At this point, the student becomes a doctoral candidate.

  2. As soon thereafter as possible, but within two years of end-of-coursework, a dissertation proposal is presented to the committee for approval (see section 15).

  3. Within five years of becoming a candidate, the dissertation research is completed, the thesis is written, and a defense is scheduled with an examination committee (see section 16).

Section 1: Administration of the Ph.D. Program

Section 2: Doctoral Admissions

Section 3: Financial Support

Section 4: Advisor

Section 5: Program of Study (Sequence and Selection)

Section 6: Practicum in Research and Teaching

Curriculum and Course Catalog

    1. 7.1  The program is extremely flexible, with only 12 required practica and 18 required dissertation credits.

    2. 7.2  The program will offer at least nine credits of doctoral courses each semester to include:

      o IST 810 and IST 840
      o One methods course
      o One seminar
      o IST 999 (dissertation credits)

    3. 7.3  IST 776 and IST 777, iSchool oriented research methods courses, will be offered in alternating falls.

    4. 7.4  Refer to the Graduate School Catalog for more information:

      Ph.D. in Information Science & Technology on the Syracuse University Course Catalog

  1. 8  Annual Evaluation

    1. 8.1  Unless otherwise stated, the policies in this section apply only for active students who have not been admitted to candidacy (see section 13).
      o After a student has been admitted into candidacy, the student’s committee will

      determine the student’s status in the program and report it annually to the Director. It is recommended that candidates meet at least once a year with their committee to discuss their progress in the past semester and plans for the coming semester.

    2. 8.2  The major purpose of the annual evaluation meeting is to provide the student with the Faculty’s collective assessment of his/her progress in the program and of his/her plans for the following academic year.

    3. 8.3  The student will schedule an annual evaluation for his or herself in the Spring semester and for each continuing student in the Fall semester.
      o In extraordinary circumstances, a student, a student’s advisor, or the Director can

      call an evaluation meeting at any time.

o For first-year students who are not progressing satisfactorily in the opinion of

members of the evaluation committee (see section 8.6), an early evaluation meeting should be scheduled to provide the student with a greater opportunity to react to the evaluation and to improve his/her performance.

o The Director can schedule additional evaluation meetings for a student at a time recommended by a student’s evaluation committee.

o A student who expects to end coursework (see section 10) in the current academic year may combine the annual evaluation and end-of-coursework meetings, with the prior approval of the Director.

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8.4 It is ultimately the responsibility of the student to arrange the evaluation meeting, to ensure that the members of the committee are informed of the meeting and to obtain their input for the meeting.
o An active student who fails to arrange an evaluation meeting for two consecutive

academic years will be considered to be in inactive status (see section 9) and not in good standing in the program, as of one year after the date of the last annual evaluation. The Director and the student’s advisor may set requirements for the student’s return to active status.

o The evaluation should not be scheduled if there are missing grades older than the current semester.

8.5 At least two weeks before the evaluation meeting, the student will:
o Prepare and make available to all members of the committee a portfolio

consisting of a copy of any important papers or projects competed since the

previous evaluation meeting.
o Prepare and distribute to all meeting attendees a written statement including at a

minimum:

o Confirm that all participants have been informed of the meeting and will either

attend or submit letters.
8.6 The following people will take part in a student’s evaluation:

o Required: these individuals must be in attendance. If any of these individuals are unavailable, the meeting should be rescheduled.

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o Invited: these faculty may attend or submit a letter for the student’s evaluation at their discretion.

  1. 8.7  Conduct of the meeting
    o The student’s advisor chairs the meeting.
    o Part of the meeting may take place without the student present.
    o The student should be present when a verbal summary statement of his/her

    progress to date and his/her potential for completion are reviewed.
    o The format of the meeting will allow each person (including the student) to seek

    clarification, and to support or rebut the statements made.

  2. 8.8  The student’s advisor will take the minutes of the meeting.

    o The minutes will contain the date of the meeting, the names of those present and the faculty’s assessment of the student’s status in the program. If the student’s progress is judged not satisfactory, the reasons for this judgment must be included in the minutes of the meeting.

o The minutes should include the major points presented by those attending and the joint advice of the faculty for the student. Major disagreements and rebuttals by faculty or the student should also be included.

o A copy of the minutes will be given to the student.
o A copy of the minutes will be included in the student’s permanent file.
o The student’s advisor must file Doctoral Form #3 to record the committee’s

decision.
8.9 On the basis of the prepared statements and the general discussion, the faculty

present will determine by majority vote the student’s status in the program. They can decide that:
o The student’s progress is satisfactory and the student is considered “in good

standing” in the program.
o The student’s progress is questionable. The student is not in good standing, but

may remain in the program.
o The student’s progress is not acceptable. The student will not be allowed to

remain in the program.
8.10 The evaluation committee may recommend an additional evaluation meeting for the

student before the next regular meeting (see section 8.3).

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8.11 Standards for evaluation
o No attempt is made to spell out the exact standards that the student must meet.

Each faculty member must apply standards he/she believes to be appropriate to ensure that only high-quality researchers and teachers will be awarded Ph.D.s in this program.

o The following criteria should be considered minimal:

o In his/her first year a student must demonstrate:

o After the first year, the student must proceed at a reasonable pace in demonstrating:

8.12 Every attempt should be made to give students an opportunity to improve their status. Ordinarily, students should not be asked to leave the program until they have been “not in good standing” for at least one semester.
o Student will be given the opportunity to withdraw from the program voluntarily

rather than be “dropped.”

9 Inactive Status / Leave of Absence

9.1 A student may take a leave from active participation in the program (see Academic Rules, Section 15) by obtaining the permission from his or her evaluation committee at a regular or special evaluation meeting.
o If the student is determined to be not in good standing at this meeting, the

committee may set conditions that must be met by the student before the student can return to active status.

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  1. 9.2  An inactive student is still in the program.
    o Annual evaluation meetings are not required for inactive students, so section 8.4

    does not apply.
    o All time regulations remain in effect and the student is responsible for meeting

    deadlines as they may occur.

  2. 9.3  A student may return to active status by notifying the Director of his or her intention

    to return and by registering
    o If conditions were placed on the student’s return, the student will notify the

    Director and the student’s advisor of how these conditions were met. The Director and advisor will agree that the conditions were met before accepting the student’s return to active status.

  3. 9.4  A student may not remain in inactive status longer than thirty (30) months from the date inactive status was granted.
    o Petitions for extending this deadline will not be approved except in the most

    extreme and extenuating circumstances.
    o Any student who has not regained active status before the end of the thirty-

    month period will be considered to have voluntarily withdrawn from the program.

10 End of Coursework

10.1 When a student has completed his or her program of study and developed a comprehensive mastery of his or her field, he or she may apply to end coursework. o There is no specific number of credits required to demonstrate the mastery and

ability described in section 5.1. However, students must meet at a minimum the

University credit-hour requirements in section 11
o Students must make their first attempt at ending coursework by the end of their

third year in the program. If a student does not successfully end coursework by the end of the third year, the annual evaluation committee should carefully review the causes for their lack of progress and realistically assess the likelihood of their finishing.

o Students must successfully end coursework by the end of their 5th year in the program.

  1. 10.2  The purpose of the end-of-coursework meeting is both retrospective (certification and acceptance of a program of study) and prospective (advice on defining or refining a dissertation topic).

  2. 10.3  To end coursework, a student’s program of study and the student’s comprehensive mastery of the field must be reviewed and certified as adequate by a committee comprising of at least the Director and three IST faculty members who are familiar with the student’s work.

    o Individuals from outside the School may be included on the end of coursework committee with the agreement of the student and the individual and the approval of the Director.

  3. 10.4  At least two weeks before the end-of-coursework meeting, the student will: o File Doctoral Form #4 to formally establish the committee.

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o o

o

As membership in the committee changes, Doctoral Form #4 should be refiled.

File Doctoral Form #5 to schedule the meeting. This should be done as soon as possible; usually way earlier than two weeks before
Prepare and make available to all members of the committee a portfolio demonstrating his/her competencies, masteries, and abilities.

o Confirm that all participants have been informed of the meeting and will attend. 10.5 Conduct of the meeting

o The student’s advisor chairs the meeting.

o Part of the meeting may take place without the student present. 10.6 The student’s advisor will take the minutes of the meeting.

o The minutes will contain the date of the meeting, the names of those present and the committee’s decision regarding the certification of the program of study. If the committee does not certify the program of study, the minutes must include the reasons for the decision and an identification of those courses or other educational experiences remaining to be taken.

o A copy of the minutes will be given to the student.
o A copy of the minutes will be included in the student’s permanent file.
o The student’s advisor must file Doctoral Form #6 to record the committee’s

decision.
10.7 Certification of completion of a program of study will be given, when, in the opinion

of the committee:
o The student has demonstrated a comprehensive mastery of the methods and

substance of the field of information studies.
o The student has demonstrated the ability to synthesize diverse data, theories, and

methods.
o The student is competent in the process of research through supervised

participation in research projects.
o The student is ready to proceed without further formal coursework in the

preparation of a dissertation proposal.

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10.8 A student whose program of study is not certified may schedule another end-of- coursework meeting.

11 Credit Hours

11.1 Credit-hour requirements are not the primary basis of the decision that a student has completed an adequate program of study. That decision is based on the student’s demonstrated competency as well as credit-hour requirements.

  1. 11.2  A minimum of 78 credit hours are required: 60 credit hours of coursework and 18 credit hours of dissertation work.

  2. 11.3  There is no time limit for including courses in a student’s program.

  3. 11.4  Up to 50 percent of relevant coursework credits (30 credits) may be transferred from

    outside Syracuse University. The other 50 percent must be taken within Syracuse University. (Academic Rules, Section 20).
    o A completed masters degree that is relevant to the PhD study counts for 30

    transfer credits regardless of the actual number taken.

o There is no time limit on credits transferred.
o Transfer credits may be accepted regardless of the grade if they are part of a

completed Master’s degree program. Transfer credits not part of a completed Master’s degree program must have a grade of “B” or better. (Academic Rules, Section 20).

11.5 A graduate course / credit can count for two degrees, therefore it can only be used twice within the University.
o If you receive a Masters degree and a Certificate of Advanced Study (CAS) from

Syracuse University, be aware which courses you have already used towards those degrees. A class that has been counted towards both degrees cannot be used towards a Ph.D. degree.

12 Registration and GRD 998

12.1 A student must be registered full time (9 credits) for fall and spring in the program
o Once a student has completed coursework and dissertation credits (IST 999) he or

she must be continually registered. Failure to do so will result in the student

being discontinued by the University.

  1. 12.2  A student needs to register for GRD 998, a zero credit, zero dollar “Degree in

    Progress” placeholder that will maintain student status in the system.
    o You cannot take “credits of GRD 998” as it is a placeholder
    o GRD 998 is a Graduate School course
    o You do not need to register for GRD 998 if you are registered for a class

  2. 12.3  In order to submit a diploma request, a student must be registered.

13 The Comprehensive Examination and Candidacy

13.1 The Graduate School rules refer to a qualifying exam (Academic Rules, Section 32).

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o When a School certifies that the student has passed the qualifying exam, it certifies that the student’s knowledge of the field is sufficiently current.

o Upon passing the qualifying exam, the student becomes a doctoral candidate and is ABD (All But Dissertation) (Academic Rules Section 32).

  1. 13.2  Because the iSchool does not require that students take a comprehensive exam, the Dean will certify to the Graduate School that a student has successfully completed the qualifying exam when the student’s committee has certified that the student has completed an adequate program of study and successfully passed End of Coursework (see Section 10).

  2. 13.3  A student must become ABD within 7 years of matriculating into the program. Failure to do so will require the student to register for GRD 991 each fall and spring semester until ABD status is achieved. If the students does not register for GRD 991, he or she will be withdrawn from the program.

14 Masters of Philosophy in Information Science & Technology

14.1 The degree of Masters of Philosophy in Information Science & Technology (M.Phil.) may be awarded to students who:
o Successfully end coursework (see section 10).
o Submit a Masters Thesis and have it accepted.

  1. 14.2  The M.Phil. may only be awarded to students who are matriculated for the Ph.D. in Information Science & Technology.

  2. 14.3  The M.Phil. is not a prerequisite for the Ph.D. in Information Science & Technology.

  3. 14.4  The M.Phil. may not be used as transfer credit under section 14.4.

  4. 14.5  The end-of-coursework committee (see section 10.3) will determine the acceptability

    of the Masters Thesis.

  5. 14.6  Students whose Masters Thesis is not accepted may submit another thesis.

15 Preparation and Defense of Dissertation Proposal

15.1 A student must prepare and defend a dissertation proposal.
o The student is expected to defend a proposal within two semesters of completing

their end of coursework.
o The proposal must be accepted within two years of end of coursework.
o If a proposal is not accepted within two years, the student must redo end-of-

coursework when the proposal is presented.

  1. 15.2  The dissertation proposal must contain: (a) an introduction to the problem being

    studied, (b) a review of the relevant literature, and (c) a description of the methodology to be used. In most cases, these will correspond to the first three chapters of the dissertation.

  2. 15.3  The dissertation proposal must be reviewed, and formally accepted, at a proposal meeting, by a committee consisting of at least four members, of which three must be IST faculty.

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o Students are encouraged to include a non-IST member on the committee. This member could be faculty from another department or School at Syracuse University, or an acknowledged expert working in government or industry or at another University.

o The dissertation proposal cannot be scheduled during the period when faculty are not on academic year appointments. This means that no proposals can be hdld during holiday breaks or summer.

  1. 15.4  At least two weeks before the proposal defense the student must:
    o Schedule a proposal meeting with his/her committee and announce the meeting. o File Doctoral Form #7.
    o Distribute an abstract of the proposal to all IST faculty members, all resident Ph.D.

    students, and interested Master’s students.
    o Provide each member of the committee and the Director with a reading copy of

    the proposal and have one additional copy available for loan.

  2. 15.5  Conduct of the meeting

    o The student’s advisor chairs the meeting.
    o Other faculty members and students are encouraged to attend and participate in

    the proposal meeting.

  3. 15.6  The student’s advisor will take the minutes of the meeting.

    o The minutes will contain the date of the meeting, the names of those present and the committee’s decision regarding the acceptance of the proposal. If the committee does not accept the proposal, the minutes must include the reasons for the decision. If the proposal is accepted with modification, the minutes must record details of the required revisions.

o A copy of the minutes will be given to the student.
o A copy of the minutes will be included in the student’s permanent file.
o The student’s advisor must file Doctoral Form #8 to record the committee’s

decision.

  1. 15.7  The committee must decide by majority vote whether:

    o The proposal as written is accepted.
    o The proposal with modifications is accepted.

    A detailed list of the modifications needed to be acceptable must be provided to the candidate, and a copy placed in their folder.

    o The proposal is not accepted.
    A detailed explanation of the issues resulting in the non-acceptance

    should be placed in the candidate’s folder.

  2. 15.8  If a proposal is not accepted, the student may submit another proposal.

    o The current members of the committee, including the supervisor, are not obligated to continue on their committee, though they may opt to do so.

    o If the second proposal is not accepted, the student is not allowed to continue in the program.

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16 Dissertation Research and Final Oral Exam (Dissertation Defense)

16.1 The third and final formal requirement of the program is that a candidate will research, write and defend a dissertation (Academic Rules, Section 32).
o The candidate should work closely with his/her advisor in doing the dissertation

research and writing the dissertation. He/she should consult, as necessary, with

members of his/her committee and other faculty members.
o A dissertation must be defended within five years of certification of the qualifying

exam (see section 13) (Academic Rules, Section 32). If the dissertation is not defended within five years, the student must redo end-of-coursework before the dissertation is defended.

o The student will also be required to enroll in 1 credit of GRD 998 (see Section 17), each fall and spring semester until the completion of the doctoral degree. Failure to do so will result in the student being withdrawn from the program (Academic Rules, Section 32)

  1. 16.2  The dissertation must contain: (a) an introduction to the problem being studied, (b) a review of the relevant literature, (c) a description of the methodology to be used, (d) a review of the data collection and its analysis, model construction and validation, or specifics of the research conducted, and (e) a discussion of the findings and outcomes, linking this to relevant literature and suggesting implications. The exact form of the dissertation, number of chapters, and structure of the elements are to be decided in consultation with your advisor.

  2. 16.3  The dissertation must be reviewed and formally accepted at an oral examination by an Examination Committee (Academic Rules, Section 32).
    o The Examination Committee consists of seven members:

o The oral examination cannot be scheduled until the student’s advisor and at least one other member of the student’s committee, or the Director, have certified the “dissertation is acceptable for the purpose of examination”. (Academic Rules, Section 32).

o The dissertation defense cannot be scheduled during a time when the faculty are not on academic year appointments. This means that no defenses can be held during holiday breaks or summer.

16.4 At least two weeks before the final oral examination the student must:
o Schedule the exam with his/her examination committee and announce the

meeting.
o File Doctoral Form #9.
o Distribute an abstract of the dissertation to all IST Faculty members, all resident

Ph.D. students, and interested Master’s students.
Provide each member of the examination committee with a reading copy of

the dissertation (the “defensible draft”) and have one additional copy

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available for loan. The reading copies of the dissertation should be in the

format required by the Graduate School

  1. 16.5  Conduct of the meeting
    o The chairperson appointed by the Graduate School chairs the meeting (Academic

    Rules, Section 32).
    o The final oral exam is open to all interested faculty members and students. They

    may participate in the examination.

  2. 16.6  The student’s advisor will take the minutes of the meeting.

    o The minutes will contain the date of the meeting, the names of those present and the committee’s decision regarding the acceptance of the dissertation. If the committee does not accept the dissertation, the minutes must include the reasons for the decision. If the dissertation is accepted with modification, the minutes must record details of the required revisions.

o A copy of the minutes will be given to the student.
o A copy of the minutes will be included in the student’s permanent file.
o The student’s advisor must file Doctoral Form #10 to record the committee’s

decision.

  1. 16.7  The examination committee must decide by majority vote (per Academic Rules and

    Regulations) whether:
    The dissertation as written is accepted.
    The dissertation with modifications is accepted. The dissertation is not accepted.

    o A student can attempt a second defense if the dissertation is not accepted.

  2. 16.8  All members of the examination committee, including the student’s advisor, vote on

    acceptance of the dissertation.

  3. 16.9  If the dissertation is accepted, the student must provide the School of Information

    Studies and the University Library with bound copies of the complete thesis after all of the changes and corrections have been made.
    o The School’s copy will become the property of the School and will be made

    available to all interested students and members of the faculty.

16.10 If the committee finds that, as a result of the defense, revisions are required, a deadline must be set by the committee for the student to complete.

o The deadline for these revisions must be less than 1 year from the defense date o Failure to submit the revisions by the deadline means the dissertation is not

accepted (and the student cannot continue after a second non-acceptance, per 16.6).

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17 Exceeding Time to Degree Requirements and GRD 991

17.1 The Graduate School follows for a policy of charging doctoral students who are beyond established time limits for achieving ABD status or completing dissertations (see Academic Rules, Section 32)
o Doctoral students must achieve ABD status within 7 years of matriculation.

o Doctoral students must successfully complete and defend their dissertation within 5 years of achieving ABD.

  1. 17.2  A student who does not meet these requirements must enroll in one credit hour of GRD 991 for the fall and spring semesters until their milestone is achieved.

  2. 17.3  If you fail to register for GRD 991 for a given term, you will be withdrawn from the program.

18 Voluntary Withdrawal

18.1 A student may voluntarily withdraw from the Ph.D. program at any time by informing the Ph.D. Program Director, his or her advisor and filing the required University paperwork.
o Withdrawal terminates a student’s relationship with the School, and results in the

cessation of any benefits being received from the School.
18.2 A student who has withdrawn may reapply for admission to the program.

19 Participation on Committees; PhD Cohort Mentor

19.1 Students are encouraged to take an active part in the life of the School and to serve on School committees during their residencies.

  1. 19.2  Ph.D. students who would like to serve on committees or as Ph.D. student representative to the Faculty Meetings should express their interest early in the Fall semester.
    o If more than one student expresses interest in a position, the representative will

    be chosen by a vote of the Ph.D. students.

  2. 19.3  At the end of the first year, one student from Cohort 1 will volunteer to serve as the

    PhD mentor for the next year’s incoming Cohort. The PhD cohort mentor will serve as a resource for the new cohort and serve as an informal point of contact to support their transition to doctoral studies.

20 Records

20.1 A student’s records are available for examination by the student at any time, with the exception that the student does not have access to letters of recommendation written for him/her if confidentiality was guaranteed to the writer.
o Such recommendations will be filed separately from the student’s other records

so as not to interfere with the student’s ready access to other records.
20.2 It is the student’s responsibility to see that his or her records are up to date and

accurate.
o Errors in the records should be brought to the attention of the Director or

Program Manager for correction.

Approved 1 April 2017 22

Syracuse University School of Information Studies Ph.D. Program Handbook

21 Full Time Status

21.1 Syracuse University considers you a full-time student, and the Registrar can confirm your full-time status, if you meet one of the three criteria, below, for the semester in which verification of full-time status is requested. Your status is used for a variety of purposes, including the determination of federal loan eligibility and/or repayment.
o You are registered full-time by taking 9 credits in the fall or spring

o You hold an appointment as a graduate assistant or fellow and are registered o You are engaged, at a level equivalent to full time study, in actively working on

your dissertation
21.2 Most students who have obtained ABD and have earned 78 credits will need to get a

Certification of Full Time Status form filled out and signed every semester until they submit a diploma request. This form is required by the Slutzker Center.

22 Health Insurance

22.1 22.2

o o o

  1. 23.1  Auditing means that you attend and/or participate in a class without earning credit

  2. 23.2  Audited classes do not meet any degree requirements and aren’t counted towards

    enrollment status.

  3. 23.3  You may audit a class with approval of the instructor, and in consultation with your

    advisor.

    Future Professoriate Program (FPP)

Syracuse University requires every full time, matriculated student to have health insurance coverage.
You must be able to provide proof of insurance. If you have access to qualifying health insurance already, you may waive the SU plan. Qualifying coverage is:

Provided by a U.S. based insurer
Covers emergency and non-emergency services in the Syracuse area Compliant with all aspects of the Affordable Care Act (ACA)

Please visit Healthinsurance.syr.edu for more information 23 Auditing Courses

22.3

24 FPP:

  1. 24.1  The Graduate School offers the FPP, a structured professional development experience that prepares graduate students to be future faculty members

  2. 24.2  iSchool Ph.D. students should enroll in FPP for their first two years.

  3. 24.3  Students are eligible for stipends both years for meeting participation requirements

  4. 24.4  Please visit Future Professoriate Program for more information

25 Application of these Policies

25.1 These policies apply to all Ph.D. students in the School of Information Studies who first register after 8 November 2002.

25.2 Students who first registered before 8 November 2002 are subject to the policies in effect when they first registered.
o Students may elect to be subject to the current policies by filing a written request

with the Ph.D. Program Director (This election cannot be reversed).

Approved 1 April 2017 23

Syracuse University School of Information Studies

Ph.D. Program Handbook

Forms

1. Assignment of initial advisor 2. Change of advisor
3. Evaluation team report
4. Committee members

5. Meeting to end program of study 6. End of program of study results 7. Scheduling a proposal defense
8. Proposal defense results

9. Scheduling a thesis defense
10. Thesis defense results
11. IST 810—Research practicum plan
12. IST 840—Teaching practicum plan
13. IST 810—Research practicum evaluation 14. IST 840—Research practicum evaluation