This is a checklist of steps to perform when starting the webinar.

Note - Before starting webinar, make sure you have the Q&A. Practice Session and Record automatically enabled in the webinar options of scheduling of the webinar.


Start Webinar in the Practice Session

Open the Participants and the Chat windows on the toolbar at the bottom.

In the Participants Window – click the 3 dots to show the participants settings.

Disable – Allow Attendees to Raise Hand (if presenters want that) View the Participant Count is off by default.

Set video layout for Attendees – Active Speaker View (Active speaker is the default video layout. It will show the main presenter at all times) Gallery View – (will show everyone), Follow host view mode (attendees will see what view the host has set)

Note – For attendees to view the ASL interpreter - If the host is using the Follow host view mode, the host must have their view set to the gallery view. If the host sets the video layout to Gallery View, the attendee will need to change their own view

options to the side by side mode in order to see the ASL interpreter.


In the Participants Window – Assign Panelists roles – Co-Host, CC, etc.

Opens the participant’s window. Hover over the participant's name and click More, then Assign to Type Closed Caption.

In the Chat window, click on the 3 dots – Select Attendee Can Chat with…. (No One)


Host/Panelists can chat at any time – private conversations can happen

Open the Q&A Window – Click the settings dial – Unselect allow anonymous questions – Q&A won’t show the name of the questionnaire in the reports for follow up. Also, select all Attendees to view – All questions.


Hide Non-Video Participants

When you are in Gallery View, right-click on any participant that either has their video off or dialed in via telephone, or you can click on the 3 dots at the upper right of their participant box.

Choose Hide Non-Video Participants to hide all users with their video off. 




Details for Panelists to be aware of:

Practice Session to Broadcast Live

ASL/CC – explain to Panelists to repeat questions in the Q&A for ASL and CC.

Sharing content – two monitors

Mute mics, non-video sharing

 

Stop recording or end webinar will stop the recording

After webinar – can download reports immediately after the webinar