Location decisions

The following elements work together to determine the cataloging location for a title:

                Call number
                Fund code
                Special instructions on order
                Type of material (paper, microform, electronic, etc.)
                Physical dimensions (oversize or not)
                Order location

Call numbers:

General guidelines:

Never use:


    *G1000-G2999 will go to Atlas Collection, unless fund code, order location, or special instructions say otherwise

( *Geology: Library closed in 2015.

(ref; carn,ref; maps,ref, govt,ref, etc.)


REFER Always goes to Reference (2nd floor, Bird)

MLKLIB Always goes to M.L.. King Library, Sims Hall

EARTH Note on order indicates Carn

PHYSIC Catalog new books for Carn or Bird as appropriate, Jan. 2008-

OFFRE Goes to an office location (Except for BSD, titles are suppressed from OPAC display)

DANA fund Goes to Safire Room

RAREBK DO NOT PROCESS (items go to special collections)

INTL funds Goes to DIPA (Division of Int’l Programs Abroad)


Relation between call number and fund codes (consult fund list if need be):

Special instructions:



       * ARR                    location is arr
       * GIS lab                location is maps,gis  Item type Reserve 2 hour loan 
       * Atlas Coll             location is maps,atlas   
       * Room 358               location is maps,rm358
       * Maps – locked room     location is maps,rm358          
       * Saf or Safire          location is saf (Safire Room, 6th floor)
       * Belfer                 location is belf (Belfer Audio Archive)
       * “send to ____”         follow instructions, e.g. “send to Maps Ref”location is maps,ref
       * class D                bird,d 
       * class DA-DX            bird,da 
       * class number H-HD2200  bird,h-hd
       *class number HD2321-    bird,hd-  
       *class number N-NA       bird,n 

                  *class number NB-                                 bird,nb




Order location:

The order location may be used to determine permanent location if the call number, fund code, and special instructions do not suffice. Location format for Bird:

In Voyager, Bird locations are formatted for monographs by using bird, and the first letter of the class in the $b of the holdings record. For example: BL1234.H23 2011 would be bird,b $h BL1234 $i.H23 2011 in the holdings record. An exception to this is with the H-HX class numbers which had to be split between the 3rd and 4th floor. Please refer to the above chart for formatting locations.

Serials use the same convention but add an s after the class letter. If the example above was a serial, it would be bird,bs $h BL1234 $i.H23 If it was a periodical, it would be bird,bp $h BL1234 $i.H23

Type of material:

Microformat: Media or Science & Technology (fund code determines where)

CD-ROM / computer diskette : Media, Reference, MGI, Fine Arts, or science branch circ.desk

Atlas: atlas collection

Video: Media, unless MLK

Spoken word Media (not accompanying material, but stand alone sound recordings.)

Music parts are shelved with the score, no longer separate.

Physical dimensions:


Accompanying material