Graduate Award Process – Notes

 Important Contacts:

 TA Award Process

Prof. Ross confirms TA offers and terms of support:

  1. List it in spreadsheet
  2. Add data into mail-merge list, if using. If not, skip to 3.
  3. Generate TA letter filling in all required fields. Adjust as needed if not using mail merge file.
  4. Print TA letter to PDF.
  5. Send in email from PGA account with due date clearly listed in body of email. Include attachments related to GA benefits and responsibilities, EVS document, and insurance info (last one only once available). See prior emails sent from pga mailbox for samples.
  6. When student returns, note it in the department spreadsheet. Then:
    1. Generate tuition remission form to match support info from PI and BM.
    2. Send copy of signed page + tuition remission form to





  1. Fill in date, name, SUID, salary, tuition amount (spring and summer) and hours on the form
  2. In comments:
  1. Save.



Submitting award to Graduate Awards office for processing:

AFTER student returns the signed letter, email





RA Award Process

RA awards get confirmed by faculty/PI who plan on supporting the students. They need to confirm, through the hiring form, the following:

  1. Project
  2. Duration of support (Fall and/or spring, full or half TA, etc).
  3. Location of support


Mailing the RA offers out to students:










Process for changing/reallocating tuition:

 <<< directions to access site, password = gradawd


Under “Documents for Scholarships or Reconfigurations” – click “reconfigure form”


 For RAs on sponsored funds: a revised sponsored tuition remission form is all that is needed to reallocate, increase, or decrease tuition. Form must be re-sent to both graduate awards and OSA